Import Export Executive

𝗧𝗵𝗶𝘀 𝗿𝗼𝗹𝗲 𝗶𝘀 𝗳𝗼𝗿 𝗼𝗻𝗲 𝗼𝗳 𝘁𝗵𝗲 𝗪𝗲𝗲𝗸𝗱𝗮𝘆'𝘀 𝗰𝗹𝗶𝗲𝗻𝘁𝘀

𝗦𝗮𝗹𝗮𝗿𝘆 𝗿𝗮𝗻𝗴𝗲: 𝗥𝘀 𝟯𝟲𝟬𝟬𝟬𝟬 - 𝗥𝘀 𝟰𝟮𝟬𝟬𝟬𝟬 (𝗶𝗲 𝗜𝗡𝗥 𝟯.𝟲-𝟰.𝟮 𝗟𝗣𝗔)

Experience: 1+ yrs

Location: Surat, Gujarat, India

Job Type: Full-time

We are looking for a detail-oriented Import-Export Executive to manage import-export documentation, shipment paperwork, and coordination related to factory loading, dispatch, and logistics operations.

The role is suited for someone with practical experience in import-export documentation, logistics coordination, shipping paperwork, and record management. The ideal candidate should be organised, accurate, and comfortable coordinating with internal teams, transporters, logistics partners, and external stakeholders.

Key Responsibilities

• Handle day-to-day import-export documentation and maintain accurate transaction records.
• Prepare and maintain invoices, packing lists, shipping documents, and other logistics paperwork.
• Coordinate with internal teams to complete documentation required for factory loading and dispatch.
• Ensure all required documents are prepared, verified, and available before shipment or dispatch.
• Coordinate with transporters, logistics partners, and relevant external parties for smooth dispatch operations.
• Maintain records of import-export transactions, shipments, dispatches, and supporting documentation.
• Track and follow up on pending shipment and dispatch-related documents.
• Assist in coordinating import and export shipments and ensure documentation is completed within required timelines.
• Maintain organised physical and digital filing systems for import-export and logistics documents.
• Support documentation related to factory loading, transportation, and dispatch activities.
• Coordinate with relevant stakeholders to resolve documentation gaps or discrepancies.
• Assist the team with additional import-export, logistics, and documentation requirements as needed.

What Makes You a Great Fit

• 1+ years of relevant experience, preferably 2+ years, in Import-Export, logistics documentation, dispatch coordination, or a similar role.
• Basic understanding of import-export processes and shipping documentation.
• Familiarity with invoices, packing lists, shipment documents, dispatch records, and logistics paperwork.
• Strong documentation, filing, and record-keeping skills.
• Good attention to detail and accuracy when handling operational documents.
• Strong coordination and follow-up skills with internal teams, transporters, and external stakeholders.
• Basic proficiency in MS Office, particularly MS Excel and email communication.
• Good verbal and written communication skills.
• Ability to manage multiple documentation requirements and meet dispatch timelines.
• Proactive approach to identifying missing information and following up for timely closure.
• Ability to work effectively in a factory, logistics, or operations-oriented environment.
• Graduate degree in any discipline is preferred.