Immigration Coordinator - French Speaking

Job Description

Contract: Full time, permanent

Team: Shared Services

Office Location: Rosebank Mall Offices, 4th Floor, 11 Cradock Ave, Johannesburg 2196, South Africa

Documents required:

Candidates are required to submit an updated CV together with a copy of their South African ID document or valid work permit.

In addition, candidates must indicate on their CV all languages spoken, as well as their level of proficiency in each language (e.g. basic, intermediate, advanced, or fluent). Applications that do not include the required documentation and information will be regarded as incomplete and will not be considered further. Preference may be given to suitably qualified candidates from designated groups in accordance with the Company's Employment Equity objectives.

Do you have French language skills and are looking for a exciting new opportunity? At Fragomen, we have regular requirements for Immigration Coordinators to join our wider Shared Services team.

Our Immigration Coordinator positions are a fantastic opportunity to join a global business and develop a career in immigration. The Immigration Coordinator positions support and work closely with our teams in various locations.

Register your interest today and, if your skillset meets the criteria set out below, we will be in touch when we are next actively recruiting.

The role:

The Immigration Coordinator helps to provide exceptional levels of business support to a wide range of clients by supporting Fragomen’s European offices and the Associates and Consultants in an administrative capacity. They are exposed to a full range of immigration processes and administrative tasks.

What your day will look like:

• Draft immigration applications in French language

• Draft support letters

• Maintain Fragomen’s database and client folders up to date

• Save and upload case related documents and government decisions onto Fragomen’s database

• Draft emails to provide updates on all immigration matters

• Contact authorities for case updates and advice

• File applications on behalf of clients

• Complete case audits

• Rename, downsize and organise documents

• Take on any additional projects as required

The team:

The European Shared Services team supports the wider immigration teams in Paris, Frankfurt, Brussels, Zurich & Dublin remotely. They are an extremely friendly and supportive team to join with multiple languages being spoken.

What we are looking for:

Essential criteria:

• High level of French language skills ideally C level, but at least B2

• Administrative and data entry skills taken from either professional or educational background

• Ability to work flexibly and accurately in a fast-paced environment

• Confident in verbal communication and able to demonstrate exceptional planning and time management skills with an ability to multi-task

• Be proactive and able to act under instruction with limited supervision

• Able to plan workload, meet deadlines and priorities

• Ensures work completed is accurate, to a high quality and follows standard layouts

• Completes tasks within agreed time-frames and in line with expectations and implement effective processes to manage workflow and meet deadlines

• Demonstrates proficiency in word processing, Internet and email systems

Preferred skills:

• Comfortable working in a team with excellent communication skills

Candidates must submit an updated CV together with a copy of their ID and/or valid work permit as part of the application process. Preference may be given to suitably qualified candidates from designated groups in line with the company’s Employment Equity objectives.

What we offer:

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our diverse workforce at Fragomen, and we are fully committed to providing equal opportunities.

At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth. Our South Africa offerings include:

• Competitive Salary: We offer salaries that reflects your skills and experience

• Health and Wellness: Medical aid scheme, gap cover, employee assistance programme and free Headspace membership

• Protection and Security: Provident fund, group life insurance, funeral cover, disability and critical illness cover

• Time Away from Work: In addition to 20 days annual leave and public holidays, we offer birthday leave, study leave and enhanced maternity leave

• Professional Development: Access to our e-learning platform, mentoring schemes and training bursaries (where applicable)

• Hybrid Work Arrangements: The Firm operates a global hybrid working policy which supports flexibility. Depending on your role, you can agree with your manager a minimum of three days per week working in your local office. Flexibility is important, and additional days in the office may be required based on your role, and / or team and business need.

What to expect:

• Once you have submitted your application, our Talent Acquisition team will review your skills and experience. If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call.

• If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in-person. Depending on the role, you may also be required to complete a written assessment.

• After the interviews, we will carefully evaluate all candidates and make our final decision. You will be notified of the outcome and feedback will be provided.

• At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees. If you require any specific accommodations or support during the interview process, please let us know, and we will consider what reasonable adjustments are possible to meet your needs

Who we are:

At Fragomen, we are more than a global immigration services provider – we are pioneers shaping the future of mobility. With a passion for navigating the complexities of immigration, we help individuals and businesses transcend borders, unlocking opportunities around the world. As a diverse, forward-thinking, global business, we combine deep expertise with innovative technology to craft solutions that not only simplify the immigration process but also drive strategic success for our clients. Whether it is assisting multinational companies or helping people start new chapters in their lives, we are driven by the belief that global movement is the key to unlocking a world of possibilities.

We are proud of our team spirit, and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices (“RBP”) prioritise Fragomen’s social responsibility through a cohesive strategy covering five key focus areas of Wellbeing, Diversity, Equity and Inclusion, CSR, Pro Bono and Sustainability. Our RBP initiatives offer great opportunities for everyone at Fragomen to feel included, get involved and shape thoughtful initiatives and activities. For more information, please visit our website - https://www.fragomen.com/about/responsible-business-practices.html

Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.