idX Accounts Receivable Coordinator

Job Summary

The Accounts Receivable Coordinator position manages and coordinates accounts receivable activities and oversees and/or coordinates billing, collection, reconciliation to the general ledger, and the compilation of accounts receivable reports. This position closely monitors the aging of accounts receivable and initiates appropriate steps to facilitate the collection of invoices from customers.

Principle Duties and Responsibilities

• Work with Project Managers and Sales Personnel to ensure customer invoices are accurate and complete prior to customer submission.

• Maintaining and monitoring account payments and documentation of all collections

• Develop solutions to obtain payments

• Customer statement preparation and communication *

• Prepare report of collection activities and account status

• Invoices agree to sales order and customer purchase order

• Ensuring freight is properly invoiced which includes matching vendor freight invoices and terms agreed upon with customer

• Applying customer payments against invoices and maintain cash receipts records

• Investigating irregularities and discrepancies with project managers

• Preparation of approved credit memos

• Reconciliation of general ledger accounts as part of the monthly close process

• Prepares and analyzes financial and sales tax accounts, records and reports; and determines sales taxes owed according to prescribed rates, laws and regulations.

Qualifications

• 5+ years accounting experience, custom manufacturing industry preferred.

• 2+ years Accounts Receivable specific experience

• Experience using Microsoft Office (Word, Excel, PowerPoint and Outlook)

• Computer literacy with knowledge of ERP software is an asset.

• Highly effective communication and interpersonal skills

• Ability to express oneself professionally utilizing both verbal and written communications.