ICT Project Coordinator

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a professional ICT Project Coordinator to join our UniQue Warsaw team.

What will you be bringing to the team?

• Coordinate assigned ICT projects and technical initiatives throughout initiation, planning, execution, monitoring and closure, under the direction of the Project Manager or designated Operational Actor.
• Prepare and maintain project scope, plans, schedules, milestones, work packages, acceptance criteria and project-control records in accordance with PM², Agile or other approved methodologies.
• Monitor progress, resources, risks, issues, changes and dependencies, escalating deviations and decisions requiring action.
• Coordinate multiple small and medium-sized initiatives in parallel and support the timely delivery of agreed outcomes.
• Coordinate activities across technical teams covering networks, cloud/data centre, cybersecurity, databases, identity and access management, modern workplace, monitoring, service desk and operations.
• Facilitate technical scoping and readiness activities covering environments, access, capacity, integration, testing, architecture, security and operational dependencies.
• Coordinate interfaces between technical teams, business owners and specialist functions, without replacing their technical responsibilities.
• Identify and follow up on blockers and cross-team dependencies through established governance and escalation processes.
• Organise and facilitate project meetings, technical workshops, status reviews and decision sessions, maintaining agendas, minutes, action and decision records.
• Coordinate communication and follow-up with business stakeholders, technical teams, suppliers and consultants.
• Support the preparation of Procurement Requests, Requests for Service, Terms of Reference and related documentation.
• Support supplier mobilisation and contract implementation by tracking actions, man-days, deliverables, acceptance evidence and dependencies.
• Maintain project plans, status reports, dashboards, action, decision, dependency and change logs, as well as an auditable project repository.
• Prepare management reports and briefing materials.
• Coordinate testing, acceptance, handover, operational readiness, knowledge transfer, closure and lessons learned.
• Identify and propose practical improvements to project coordination, reporting, templates and knowledge management.
• Perform other relevant duties as assigned by the supervisor.

What do you need to succeed in this position?

• Bachelor Degree + minimum 5 years of relevant professional IT experience.
• At least 3 years of experience coordinating ICT projects or technical initiatives in a similar position.
• Experience coordinating at least two ICT infrastructure projects or initiatives involving multiple technical domains.
• Experience coordinating dependencies across at least three of the following areas:

1. Network
2. Cloud/Data Centre
3. Databases
4. Identity and Access Management (IAM)
5. Endpoint/Workplace
6. Cybersecurity/Architecture
7. Monitoring
8. Service Operations

• Experience supporting supplier engagement, procurement documentation, Proofs of Concept (PoCs) or ICT contract implementation.
• Practical experience with project and service-management tools such as Azure DevOps, ServiceNow, Jira, MS Project, Planner or equivalent.
• Strong knowledge of the ICT project lifecycle, governance and delivery methodologies, including PM² or equivalent.
• Good understanding of ICT infrastructure, service management, change management, operational readiness and transition to service.
• Good knowledge of project planning and control, including schedules, milestones, actions, decisions, dependencies and changes.
• Ability to translate business needs into clear scope, deliverables, coordination actions and acceptance criteria.
• Excellent communication, facilitation, reporting and documentation skills, with the ability to work effectively with technical teams, managers, business stakeholders and suppliers.
• At least one internationally recognized certification is required (equivalent certifications are subject to acceptance by the Contracting Authority)

1. PM² or equivalent
2. PRINCE2 or equivalent
3. PMP or equivalent

• English is mandatory, minimum B2 CEFR.

At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.