Hybrid Administrative Coordinator

About The Office of the Vice President for Research and Innovation

The Office of the Vice President for Research and Innovation (OVPRI) advances Cornell’s scholarship, research, and discovery by providing state-of-the-art facilities, expertise, and partnerships that drive innovation and impact. OVPRI secures external funding, promotes interdisciplinary research, and ensures regulatory compliance. The office supports research translation and commercialization through companies, startups, and entrepreneurial ventures. A commitment to inclusive excellence shapes OVPRI’s mission, fostering a welcoming and supportive workplace for all faculty, staff, and administrators.

This is a full-time (39 hours/week) endowed position based in Ithaca, NY, with a hybrid work arrangement allowing for multiple remote days per week. Standard work hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The position will be posted as a 1-year term.

The Opportunity

The Administrative Coordinator provides high-level administrative support for an assigned portfolio of Research & Innovation centers and projects. This role involves assisting center directors and managers with financial and operational tasks managed by SUMMIT.

Key Responsibilities

Functional Support Lead

• Serve as SUMMIT’s administrative lead for specific functional areas (e.g., travel, financial management, grant recordkeeping, event coordination).
• Maintain expertise in Cornell University and Office of Research and Innovation systems, practices, and policies to guide the SUMMIT team effectively.

Point of Contact for Centers and Projects

• Act as the primary point of contact for assigned centers and projects, organizing support needs and determining independent or team-based handling.
• Develop thorough knowledge of center activities within the assigned portfolio to provide informed support.

Comprehensive Administrative Support

• Address a variety of administrative needs, including handling financial transactions, travel reimbursements, invoicing, and expense reporting.
• Coordinate meeting schedules, take minutes, and support event planning (seminars, workshops, symposia, and faculty visits).
• Support routine communications by posting news and announcements and assist with grant applications and funding proposals.
• Maintain records for centers and grants, ensuring accurate reporting, under the direction of the SUMMIT Director and Project Associates.

What We Need 

A resume and cover letter are required for further consideration.

• Associate’s degree with 2-4 years of experience in an office setting or an equivalent combination of education and experience.
• Proficiency with Microsoft Office Suite, especially Word and Excel, or the ability to quickly develop fluency.
• Ability to learn new programs and adapt to changing policies and procedures effectively.
• Demonstrated experience in or commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to work both independently and as part of a team, with flexibility to adjust priorities as needed.
• Strong organizational and communication skills, with excellent attention to detail.
• Proactive and positive approach to work tasks and challenges.

Rewards and Benefits

• This position is located in Ithaca, New York. The position will allow for the flexibility to work remotely multiple days per week at a location of employee’s choosing within the United States.
• The New York Convenience of employer guidelines require New York State individual tax

reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.52 - $29.66

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Keionda Lewis

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• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

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Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

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2024-11-01