Human Resources Specialist

SUMMARY

Under the leadership of Human Resources management, the human resources specialist provides Human Resources administrative and operational support, including payroll processing and submission. This role ensures accurate data management and timely support to employees and leadership, contributing to efficient HR operations.

The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily.

• Provide intermediary administrative support for HR functions, including payroll processing and submission
• Assist with employee records and maintaining employee electronic files
• Assist with benefit enrollment; update benefit providers of employee benefit changes, as directed
• Update intranet and HRIS system with updated documents, as directed; track completion of assigned documents; assist with preparation of documents related to employment hires and terminations; create updates in HRIS system with changes to compensation, and employment status, at the direction of HR management
• Administer new employee periodic surveys; track completion
• Process wellness reimbursements; research wellness related topics for posting on Intranet site; propose recommendations for presentation topics
• Attend and participate in company-wide and departmental meetings
• Register new employees in learning management platforms; assign training courses; document course completion; monitor course due dates
• Participate in firm diversity, equity and inclusion initiatives
• Assist with recruiting efforts, including event registration and communications, and coordination of event material shipments
• Participate in local HR events, developing and enhancing HR knowledge
• Reconcile benefit billing
• Process and review payroll, ensuring accurate and appropriate supporting payroll documentation and proper documentation of payroll process changes
• Be on the main phone line call queue, managing phone and visitor interactions. Ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism.
• May need to notarize documents within two months of employment
• Enter time and expenses accurately
• Handle confidential information with complete discretion
• File projects and materials per firm-specific guidelines
• Maintain regular, predictable, and punctual attendance

COMPETENCIES

• Maintains confidentiality and exercises discretion with sensitive information.
• Manages multiple tasks with efficiency and structure; adapts to shifting deadlines; anticipates needs; maintains high levels of accuracy across varied workstreams
• Applies working knowledge of HR practices to support processes; ensures accuracy and compliance with established guidelines
• Demonstrates respect for differences and promotes an inclusive work environment.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, OneNote and SharePoint; working knowledge of Adobe Acrobat; working knowledge of basic HR systems
• Strong written and verbal communication skills
• Collaborates effectively across teams and departments; coordinates efforts, and adapts to different work styles to support broader organizational needs

EDUCATION AND/OR EXPERIENCE

• Minimum Bachelor of Arts or Bachelor of Science degree from an accredited college or university; a degree in Human Resources, Business Administration, or related field preferred
• Minimum five years of administrative assistance experience, including at least two years of human resources experience; required exposure to payroll processing, with at least one year of payroll experience preferred

• SHRM, HRCI and/or Certified Payroll Professional (CPP) certification (in progress or obtained) is a plus

• May need to obtain notary commission within two months of employment

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

The base salary range for this position is $70,000 to $90,000. This position is also eligible for an annual performance bonus. The salary for this position is based on multiple factors, including but not limited to, the candidate’s experience, education and skills.

Pinnacle provides a comprehensive benefit package including 401k with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.