Human Resources Specialist

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Maintains HR/Benefits data in human resources information system (HRIS), creates and distributes reports from the database including organizational charts and staff rosters.
• Creates and maintains personnel files.
• Processes personnel action change forms and distribute as needed.
• Creates, distributes, collects, tracks, and files signed job change letters and job descriptions for staff changes.
• Processes and distributes incoming department mail – both e-mail and US mail.
• Oversees immunization compliance.
• Administers Department of Motor Vehicle (DMV) pull program.
• Provides time sensitive audit preparation support.
• Completes employment verifications.
• Orders office supplies for the HR team.
• Processes onboarding paperwork, inputs new hire data in HRIS, and creates badges.
• Back up to conduct bi-weekly new hire orientations
• Back up to submit workers’ compensation claims
• Provides confidential administrative, operational, and project support to the HR team.

QUALIFICATIONS

• Excellent organizational and time management skills with a proven ability to consistently meet deadlines.
• Proactive, self-starter with the ability to take initiative and seek solutions independently.
• Very detail oriented; highly organized and resourceful with excellent written and verbal communication skills.
• Comfortable with multi-tasking and changing priorities.
• Proficient in Microsoft Office Suite skills including Outlook, Word, Excel, PowerPoint.
• Familiarity with human resources information systems (HRIS).
• Ability to handle data confidentiality.

EDUCATION AND EXPERIENCE

• Bachelor’s degree required or commensurate work experience.
• A minimum of one year of HR experience, and strong knowledge of HR processes and best practices.
• Professional in Human Resources (PHR) or Society of Human resources Professional -Certified Professional (SHRM-CP) certification preferred.