Position Summary
The Human Resources Specialist is responsible for supporting the administration, maintenance, and overall functionality of the company’s HRIS, labor allocation processes, and workforce systems. This role partners closely with the Timekeeping, Reporting, Payroll, HR, and Operations teams to support system accuracy, process consistency, and operational efficiency across workforce administration functions.
This position plays a key role in maintaining HRIS records, supporting labor allocation workflows, assisting with system upkeep, and contributing to process improvements and organizational tools such as SharePoint resources and internal documentation. The HR Specialist will also assist with reporting support, audits, and cross-functional projects related to workforce administration and payroll operations.
This position reports to the Sr. Manager, Compensation & Benefits
Labor Allocations, Systems & Workforce Support
- Support and maintain labor allocation processes within HRIS and workforce management systems
- Partner with Payroll, Reporting, and Operations teams to assist with labor allocation accuracy and workforce data maintenance
- Assist with workforce system upkeep, process consistency, and administrative support related to timekeeping and payroll operations
- Support audits, reviews, and data validation efforts related to labor allocation and workforce records
- Assist with maintaining documentation, process guides, and internal tracking tools
- Collaborate with cross-functional teams to identify process improvements and operational efficiencies
HRIS Administration & System Support
- Support the day-to-day administration and maintenance of the HRIS system and related workforce platforms
- Maintain associate records, organizational updates, and workforce system data as needed
- Assist with HRIS troubleshooting and respond to system-related questions from internal teams
- Support system audits, testing, upgrades, implementations, and ongoing process improvements
- Assist with creating and maintaining SharePoint resources, internal documents, and team tools
- Maintain confidentiality and security of sensitive associate and company information
General Administrative Support
- Provide administrative support to the HR, Payroll, and Timekeeping teams as needed
- Assist with process documentation, SOP updates, and internal audits
- Support compliance with company policies, wage and hour practices, and applicable state and federal regulations
- Participate in special projects and other duties as assigned
Qualifications
- Associate degree in Human Resources, Business Administration, Accounting, or related field preferred
- Minimum 2 years of experience in HR, payroll, HRIS administration, timekeeping, or workforce administration preferred
- Experience working with HRIS and payroll systems required; Paycom experience strongly preferred
- Strong understanding of labor allocation processes preferred
- Advanced attention to detail and data accuracy skills
- Strong analytical, organizational, and problem-solving abilities
- Ability to manage confidential information with professionalism and discretion
- Proficient in Microsoft Excel, including formulas, sorting/filtering, and reporting functions
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Strong written and verbal communication skills
Core Competencies
- Business Acumen
- Decision Quality
- Process Management
- Customer Focus
- Integrity and Trust
- Priority Setting
- Organizational Agility
- Drive for Results
Physical Requirements & Work Environment
- Ability to remain seated and work on a computer for extended periods of time
- Ability to occasionally lift up to 15 pounds
- Work is primarily performed in an office environment with frequent computer and system use
Working Conditions
According to the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), employees must be able to perform the “essential job functions with or without a reasonable accommodation.
The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties assigned including work in other areas and/or facilities.
Skills Required
- Associate degree in Human Resources, Business Administration, Accounting, or a related field
- Minimum 2 years of experience in HR, payroll, HRIS administration, timekeeping, or workforce administration
- Experience working with HRIS and payroll systems
- Paycom experience
- Strong understanding of labor allocation processes
- Advanced attention to detail and data accuracy skills
- Strong analytical, organizational, and problem-solving abilities
- Ability to manage confidential information with professionalism and discretion
- Proficiency in Microsoft Excel, including formulas, sorting/filtering, and reporting functions
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Strong written and verbal communication skills
What We Do
AMS Fulfillment, operating as Advantage Media Services LLC, is a full-service, omnichannel third-party logistics provider for consumer brands across multiple channels. It handles eCommerce, B2B, wholesale, retail, and direct-to-consumer fulfillment through bi-coastal warehousing, inventory management, returns, refurbishment, kitting, assembly, shipping optimization, and fulfillment technology. As a Certified B Corporation, AMS also emphasizes employee well-being, community investment, sustainability, and responsible growth.
