Position Summary: Human Resources Representative will provide assistance and support to the Human Resources Department
SPECIFIC DUTIES:
Responsible for learning and implementing all aspects of community works/Minds Matter LLC philosophical principles.
Employee Relations & Support: Answer day-to-day employee questions about company policies, benefits, and workplace procedures.
- Ensures all inquiries and telephone calls to the HR Department are appropriately prioritized and handled in a professional and timely manner. Collaborates with HR team members to appropriately refer inquiries or to determine best course of action and response. Follows-up as necessary. Liaise with employees, supervisors, managers, co-workers in problem resolution.
Recruitment & Onboarding: Assists with onboarding administration tasksProcess, review and maintains pre-employment offer processing, which includes background checks, reference checking, regret letters and complete all other HR forms as applicable.
- Maintains and processes all I-9 forms and enters online submission of new hire state and E-Verify I-9 reporting
- Assists with facilitating new-hire Orientation
Data & Record Management: Maintain accurate employee files and update data inside Human Resources Information Systems (HRIS).
- Responsible for all HR Department records and filing. Maintains, active, and termination files as directed. Responsible for storing and retrieving files
Policy Compliance: Ensure company practices align with labor laws, equal employment opportunity (EEO) guidelines, and safety regulations of EEOC and OSHA Report on an annual basis.
- Assist with annual audits an ensuring electronic personnel files are maintained in compliance
Administrative Operations: Process paperwork for leaves, transfers, promotions, and offboarding. Handles a high degree of confidential information and ensure that such information is communicated and/or maintained in an appropriate and professional manner at all times.
- Acts as HRIS subject matter expert and liaison with the vendor.
- Partners with Payroll administrator on bimonthly payroll reporting and exceptions.
Competencies
- Excellent written and communication skills
- High degree of confidentiality
- Exceptional organizational skills, demonstrated success and willingness to work in a multi-task environment
- Pays attention to detail and follow through
- Excellent verbal and written communication skills.
- Ability to meet deadlines.
- Proficient in Microsoft Office products
- Excellent Interpersonal skills
EDUCATION AND EXPERIENCE:
High School or GED required. Bachelor's degree preferred.
1-3 years of experience as HR Assistant, Representative or similar position required.
ATS Knowledge preferred
Skills Required
- High school diploma or GED
- Bachelor's degree
- 1-3 years of experience as an HR Assistant, HR Representative, or in a similar position
- ATS knowledge
- Proficiency with Microsoft Office products
- Excellent written and verbal communication skills
- High degree of confidentiality
- Strong organizational skills and ability to multitask
- Attention to detail and ability to meet deadlines
What We Do
Minds Matter, LLC provides consumer-driven brain injury rehabilitation and independent living services in Kansas. Its multidisciplinary team helps children, young adults, and adults regain daily-life skills and live, work, and participate independently in their communities. Services include cognitive and behavioral therapy, transitional living support, case management, education, and advocacy, delivered through an individualized, relationship-centered approach with licensed professionals and community-based resources.
