Human Resources Operations and Payroll Specialist

Presbyterian Homes & Services (PHS) is seeking a HR Operations and Payroll Specialist at our Home Office in Roseville, MN. 

The Human Resources Data and Payroll Specialist is responsible for centrally managing and monitoring HR data workflows to ensure timely and accurate processing of new hires, terminations, and employee position or compensation changes in accordance with PHS policy and regulatory compliance.

The Human Resources Data and Payroll Specialist reports directly to the Payroll Manager.

This role serves as the first-line reviewer of HR transactions, ensuring completeness, accuracy, and compliance before final processing. The specialist coordinates with Site HR, Benefits, Compensation, Payroll, and HRIS teams when discrepancies arise or when changes may have downstream impact.

Workflow Management

• Monitor, manage, and validate HR transactions for new hires, terminations, job changes, and compensation changes to ensure timely and accurate processing.• Review submitted changes for completeness, accuracy, and compliance with PHS policies and timelines.• Identify discrepancies or missing information and work with RDHR or departmental leaders to resolve issues before approval or processing.• Follow established escalation paths when changes fall outside of policy, involve data inconsistencies, or have potential payroll or benefits impacts.• Coordinate with HRIS, Benefits, Compensation, and Payroll teams to ensure proper handling of sensitive or cross-functional data updates.• Maintain strong awareness of downstream impacts (payroll, benefits eligibility, reporting accuracy) and ensure alignment across systems.

Policy, Compliance, and System Impact Awareness

• Develop and maintain a deep understanding of PHS pay policies, pay rules, and compensation practices to ensure transactions are processed correctly and aligned with organizational guidelines.• Understand how HR transactions affect system configuration across HRIS, Payroll, Timekeeping, and Benefits modules, and identify when a change could create downstream impacts.• Maintain general knowledge of relevant pay and benefit regulations to support accurate impact analysis and ensure appropriate handling of changes.• Recognize when a change requires escalation due to policy, compliance, or system integrity concerns and follow the defined escalation path.

Payroll

• Assist Payroll with processing adjustments, corrections, and validations as needed.• Support the review and verification of payroll-impacting changes (e.g., compensation updates, terminations, bonuses).• Perform basic audits to ensure employee data is accurate prior to payroll processing.

Data Quality & Integrity

• Conduct audits of employee data to ensure accuracy and consistency across systems.• Support process improvements related to workflow efficiency, data governance, and adherence to HR policies.

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 4 years of experience in HR operations, payroll support, HRIS data entry, or related administrative roles.
• Knowledge of HR, payroll, and recordkeeping practices, including confidentiality and data privacy requirements.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to handle sensitive information with discretion.
• Excellent communication and customer service skills.
• Proficiency with HRIS systems and intermediate Excel skills; experience with multi-system data reconciliation is a plus.
• Excellent interpersonal, communication, and organizational skills.
• Proficiency with Microsoft Office and other common computer programs.
• Demonstrated ability to read, write, speak, and understand the English language to communicate with all customers.
• Demonstrated compatibility with PHS’ mission and operating philosophies.

Full-time benefits-eligible employment begins at a minimum of 30 hours per week:

• Health, and dental, including applicable HSA & FSA
• Employer Contribution to HSA for eligible Health Plans
• Life insurance (AD&D)
• Retirement, with eligibility for an employer match
• Holiday pay and extended sick

Full and Part-time benefits-eligible employment working between 20-29 hours per week:

• Vision insurance
• Voluntary short-term & long-term disability
• Accident & hospitalization coverage
• Education assistance programs

All employees:

• Accrue PTO (Paid time off)
• Same-day pay
• Employee assistance program (EAP)
• College partnership educational discounts
• Access to Learn to Live Resources

Presbyterian Homes & Services (PHS), based in St. Paul, Minnesota, is a nonprofit, faith-based organization providing a broad array of high-quality housing choices, care and services options for older adults. Some 8,000 employees serve more than 41,800 older adults through 60 PHS-affiliated senior living communities in Minnesota, Iowa and Wisconsin, and through Optage® home and community services. PHS is also co-owner of Genevive, the largest geriatric primary care practice in Minnesota, providing comprehensive care for more than 15,500 older adults. Established in 1955, PHS has earned the reputation as an innovative leader dedicated to promoting independence, purposeful living and the overall well-being for those they serve. Today, PHS is one of the largest nonprofit providers of senior housing and services in the nation.

PHS is an EEO/AA employer. All applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.