Human Resources Leave Analyst

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Job Summary:

At Delta Dental of Michigan, Ohio, and Indiana we work to improve oral health through benefit plans, advocacy and community support, and we amplify this mission by investing in initiatives that build healthy, smart, vibrant communities. We are one of the largest dental plan administrators in the country, and are part of the Delta Dental Plans Association, which operates two of the largest dental networks in the nation.

At Delta Dental, we celebrate our All In culture. It’s a mindset, feeling and attitude we wrap around all that we do – from taking charge of our careers, to helping colleagues and lending a hand in the community. 

Position Description:

Administers leaves of absence (LOA), ensures that employee leaves are tracked appropriately and acts as liaison and resource for employees and management regarding leaves and leave processes.

Primary Job Responsibilities:

• Leads leaves of absence programs and ensures compliance with the Family and Medical Leave Act (FMLA) and Military Family Leave Act (MFLA), Americans with Disabilities Act Amendment Act (ADAAA), and the organization’s Workers’ Compensation (WC), Work Accommodations, Short Term Disability (STD), Long Term Disability (LTD), and other leave policies/plans.

•  Communicates with employees regarding their needs for leave, restrictions, and/or modified work schedules. Ensures employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.

• Acts as a Liaison with the organization’s disability administrator and internal stakeholders to ensure proper administration of leaves of absence consistent with applicable laws and company policies.

• Facilitates other leave requests, responsible for the interactive process of requests for accommodations under the ADA.

• Administers other company time-off programs as assigned in accordance with internal policy and applicable laws.

•  Reviews and recommends revisions to company leave policies as needed to ensure compliance with federal, state, and local laws and regulations.

•  Responsible for creating and maintaining accurate leave records and administering leaves within the Human Resources Information System (HRIS) and timekeeping system. 

• Maintains communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave as needed.

• Coordinates the return-to-work process including the timely and accurate entry of return-to-work dates into the HRIS system and management of employee paid time off.

•  Monitors leave programs for on-going compliance of federal and state regulations for leaves of absence program and public notice postings for the company and affiliates.

• Facilitates weekly issue resolution call with third party leave of absence administrator.

• Collaborates and coordinates with HR Business partners, the payroll department, employees, and management to ensure that proper communication and coordination takes place.

• Acts as subject matter expert and provides general knowledge and training for employees and management regarding, FMLA, ADA, WC, STD, and LTD.

• Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.

• Works with HR legal resource on an as needed based to ensure compliance to federal, state, and local regulations.

Perform other related assigned duties as necessary to complete the Primary Job Responsibilities as described above.
#LI-Hybrid

Minimum Requirements:

Position requires a bachelor’s degree in human resources, business administration, or related field and three years of experience in leave of absence, human resources, and/or disability claims processing using a Human Resource Information System (HRIS). Previous experience administering disability claims in a union environment preferred. Will accept any suitable combination of education, training, or experience.

Position requires knowledge of relevant state and federal regulations; proficient in Microsoft Office Suite; strong verbal and written communication skills; excellent interpersonal skills; excellent organizational skills and attention to detail; the ability to apply and interpret general principles to specific situations; the ability to work independently; effectively prioritize work and consistently meet daily, weekly, and monthly deadlines; and to identify and resolve problems.

The company will provide equal employment and advancement opportunity within the context of its unique business environment without regard to race, color, religion, gender, gender identity, gender expression, age, national origin, familial status, citizenship, genetic information, disability, sex, sexual orientation, marital status, pregnancy, height, weight, military status, or any other status protected under federal, state, or local law or ordinance.