Human Resources Coordinator

Tom James is the World’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers-controlling the entire manufacturing process ‘from sheep to suit’ – we offer unparalleled value to those with an eye for quality. We are seeking an enthusiastic, proactive individual to join our HR department. We desire a highly motivated and results-oriented individual. Qualified applicants must demonstrate the ability to learn quickly, understand the team’s goals and effectively prioritize their efforts.

We are seeking a dynamic and detailed HR Coordinator to join our team. The HR Coordinator aids and supports the functional areas of the HR department. This role will work directly and assist the HR and Benefits team to fulfill a variety of necessary tasks; this includes but not limited to providing excellent customer service while promoting and maintaining Tom James Company’s mission, values and culture

Job Duties Include:

• NEW HIRE ONBOARDING
• Implements and reviews background checks for potential new hires (Office Support, Home Office employees)
• Provides new hires with necessary onboarding documents; ensures documents are sufficiently completed (Office Support, Home Office, Sales Professionals)
• Processes new hire documents, sharing pertinent details with Payroll, Tax and other departments
• Enters all new hires into the H/R secured site
• Initiates Federal Employment Eligibility Form I-9 Process with new hires; confirms forms are accurately completed and submitted on time; reviews I-9 documents; 
• Ensures onboarding documents and I-9s are complete for all Tom James new employees.




• TERMINATIONS
• Processes terminated Tom James employees: obtains necessary forms, sends Sales Professional pre-term and term memos, terminates employee from H/R secured site
• Keeps abreast of final paycheck laws by state; ensures Payroll processes final paychecks within state guidelines




• RECRUITING
• Assists with reviewing resumes and recommending candidates to leaders on an as needed basis
• Conducts phone screens and schedules interviews

 

• PERSONNEL FILES/INFO
• Maintains employee personnel files; ensures record retention periods comply with current legislation.
• Updates H/R secured site to reflect changes in employee’s schedule, pay, etc. 




• OTHER
• Assists with special office events – (Retirement Luncheons holiday parties, summer picnic, and other events)
• Performs other related duties/projects as assigned

Work Experience/Educational Requirements:

• Bachelor's Degree in a related filed preferred; or an equivalent combination of education and experience.
• HR and/or Benefit's experience a plus
• HR Certification preferred

The ideal candidate will possess:

• Excellent general computer skills with strong Excel experience and the ability to quickly learn new software.
• Strong verbal and written communication skills.
• Excellent time management skills with a proven ability to meet deadlines
• Ability to confidentially handle confidential and sensitive information and employee’s personal health information.
• Ability to work as a team and remain flexible
• Regular on-site attendance required

At Tom James Company, we believe that taking care of our team is just as important as taking care of our customers. We offer a comprehensive benefits package designed to support your well-being and help you thrive, both personally and professionally. Here is a glimpse of what you can expect as part of our team:

* Health, dental, vision insurance

* 401(k) plan with company match and profit sharing

*Employee Stock

* Paid Time Off

* 9 Paid Holidays