Human Resources Coordinator

Description

SUMMARY  

The Human Resources (HR) Coordinator is responsible for administering and coordinating human resource programs and procedures, covering the day-to-day HR functions spanning the full employee lifecycle while offering assistance and support to the HR department. Department. 

PRINCIPAL ACTIVITIES & RESPONSIBILITIES:

• Interacts effectively and positively with all employees, supporting them in their employment with CTCLUSI.
• Actively fosters positive relationships with the leadership team of CTCLUSI.
• Communicates with Leaders to encourage building a positive workplace culture through best practices and adherence to Policies and Procedures.
• Understands the importance and ensures the confidentiality of documents, conversations, and employee matters.
• Participates in the efficiency of the HR department by bringing forward suggestions and ideas to improve and streamline policies or processes. 
• Maintains HR forms and documents in the Human Resources Information System (HRIS) and provides updates to employees on compliance related notices.
• Creates, updates, and maintains HR related forms and notices, distributing new forms and archiving old forms promptly.
• Ensures compliance and completion of all current and terminated personnel files according to document retention procedures.
• Coordinates the On-Call Special Events program, filling requests and ensuring proper processing for timely placement and accurate accounting for Payroll. 
• Schedules and facilitate pre-employment and onboarding processes for new employees of the On-Call program and other departments as needed. 
• Assists in the scheduling of interviews. 
•  Performs pre-employment reference checks as requested.
• Facilitates the evaluation process for all employees, guiding leaders as needed to ensure timely delivery, constructive feedback and adherence to wage increase procedures. 
• Processes employee changes such as new hires, job changes, payroll coding updates and rate increases. 
• May assist in the coordination of activities for annual open enrollment. 
• Supports the design, development, and implementation of employee recognition programs and employee relation activities.
• May be requested to compile data and prepare ad hoc reports.
• Monitors and tracks the employee background process, ensuring timely updates and prompt action keeping all employees up to date per policy.
• May assist with witnessing and note taking during confidential investigation interviews.
• Collaborates with Finance and Procurement to track and monitor purchase orders (POs) to ensure timely processing, accuracy, and compliance with CTCLUSI purchasing policies.
• Other duties as directed by management.

PHYSICAL & MENTAL DEMANDS: 

• Must be able to work in a high stress atmosphere.
• Must be able to work in a fast-paced environment where teamwork is essential.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• May be required to push, pull, lift and/or carry up to 40 pounds.

LEVEL OF AUTHORITY & RESTRICTIONS:

• Not a supervisory position.

WORKING CONDITIONS & ENVIRONMENT: 

• Must be able to work weekends, holidays & special events as needed.
• Must be willing to travel out of town as needed.
• Moderate noise level with frequent interruptions and distractions.

LOCATION:

1245 Fulton Ave. 

Coos Bay, Oregon 97420

Requirements

MINIMUM JOB REQUIREMENTS:

• Must be 25 yrs. of age or older per vehicle use policy.
• Must have a valid driver’s license and be able to be insured to drive Tribal Government vehicles.
• Requires three (3) years’ experience in a confidential administration role or equivalent combination of education and experience. 
• General understanding of computer programs, with high proficiency in all Windows applications. 
• Must have demonstrated ability to work in a fast-paced, diverse environment where organization, prioritization and teamwork are required for success. 
• Ability to communicate clearly and effectively in English, verbally, in writing or by other acceptable means.
•  This position is considered a covered role per the CTCLUSI Background Investigations Policy. A state criminal background check and fingerprint-based background check will be required as a condition of employment.
• This position is subject to pre-employment and other authorized drug and alcohol testing in accordance with company policy. 
• Must have employment eligibility in the U.S.
• Indian preference will be observed in the hiring process.