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Sphere Investigations is seeking a highly organized and detail-oriented HR Coordinator to support the Human Resources team by administering onboarding, employee documentation, compliance tracking, reporting, and HR administrative functions. This position serves as a key support role during the employee lifecycle and helps ensure accurate records, timely processing, and exceptional service for employees and managers.
The HR Coordinator works closely with Human Resources, Payroll, Talent Acquisition, Operations, and Licensing teams to facilitate onboarding, maintain employee records, support workforce compliance, and assist with HR initiatives across a growing nationwide workforce.
General Duties & Responsibilities
- Coordinate new hire onboarding activities and complete onboarding documentation.
- Ensure all required employment documents are properly completed and retained.
- Review and monitor pre-employment background check results.
- Maintain accurate employee records and HR documentation.
- Update employee profiles, employment changes, organizational information, and personnel records.
- Assist with employee badge creation and distribution.
- Prepare employment verification requests and routine employee documentation.
- Track onboarding compliance requirements and outstanding employee documentation.
- Partner with Licensing and HR teams to support employee licensing compliance requirements.
- Support employee training and compliance tracking activities.
- Respond to routine employee questions and direct inquiries to the appropriate HR team member.
- Assist with benefits enrollment activities and employee communications.
- Support payroll processing by ensuring accurate employee information is entered and maintained.
- Assist with other projects and responsibilities as assigned
Qualifications
- Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
- 1-3 years of Human Resources, Recruiting, Administrative, or Operations experience preferred.
- Experience working within an HRIS system preferred.
- Multi-state workforce support experience is a plus.
- Experience with ADP Workforce Now preferred.
- Proficiency with Microsoft Office Suite.
- Strong attention to detail and organizational skills.
- Excellent customer service and communication abilities.
- Ability to maintain confidentiality and professionalism.
- Strong time management and follow-through.
- Ability to manage multiple priorities in a fast-paced environment.
- Team-oriented mindset with a willingness to support evolving business needs.
Marshall Investigative Group is an equal opportunity employer that values diversity within our company culture. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Skills Required
- Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field
- 1-3 years of Human Resources, Recruiting, Administrative, or Operations experience
- Experience working within an HRIS system
- Multi-state workforce support experience
- Experience with ADP Workforce Now
- Proficiency with Microsoft Office Suite
- Strong attention to detail and organizational skills
- Excellent customer service and communication abilities
- Ability to maintain confidentiality and professionalism
- Strong time management and follow-through
- Ability to manage multiple priorities in a fast-paced environment
- Team-oriented mindset with willingness to support evolving business needs
What We Do
Marshall Investigative Group, division of Sphere Investigations, is a recognized leader in fraud and corporate investigations with more than 30 years of experience across North America. We deliver comprehensive, end-to-end investigative solutions by combining advanced technology, deep industry expertise, and a highly skilled network of private investigators. Our services are designed to provide clients with accurate, timely, and actionable intelligence—whether establishing proper reserves, documenting claimant activity, or supporting complex corporate inquiries. We pride ourselves on exceeding expectations through thorough reporting, rapid turnaround, and unwavering attention to detail. At Marshall Investigative Group, integrity, confidentiality, and productivity are at the core of everything we do. Our commitment to excellence is driven by our exceptional talent and our ability to operate seamlessly across geographies. Headquartered in Chicago, Illinois, with regional offices in North Carolina, Atlanta, Colorado, Arizona, and New York, we deliver results anytime, anywhere. As part of Sphere Investigations, a leading fraud and corporate investigations platform, we offer both field and desktop investigative services backed by broad geographic coverage, a full suite of capabilities, and specialized expertise. Sphere Investigations is funded by Mangrove Equity Partners and Sunlake Capital Partners, with a mission to provide premium investigative services and exceptional client satisfaction. Learn more at www.sphereinvestigations.com
