Human Resources Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

Our intention is to have employees who are passionate about making their personal mission statement come to life each day at work!  Be it through providing healing, eradicating loneliness, contributing to efficiencies, streamlining processes, being dependable, sparking creativity or something else, the demonstration of HOW you do your job is just as important as WHAT you do in your job.

Alongside our valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcare or those embracing the next chapter of their lives. Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, inclusion, integrity, financial stewardship, leadership and care.

The Human Resources Business Partner serves the employees of their assigned locations in all areas of human resources in conjunction with the Area Human Resources Director at one or more life plan communities or one or more home health and hospice locations in accordance with company standards and federal, state, and local standards, guidelines, regulations, and laws ensuring effective delivery of employment services to staff members.

Essential Activities and Tasks 

Human Resources Management - 60%

• At direction of Area Human Resources Director, provides information to outside sources in  accordance with company standards. and employment guidelines, regulations, and laws.

• Competently uses and acts as a conduit for all Human Resource systems, policies, procedures, and resources. Creates a safe employee workspace, physically and psychologically. When situations occur, directs workers’ compensation activities including investigations, reporting, tracking and working with third-party administrator.

• Assists with unemployment compensation claims, including submitting timely responses of requested information and providing appropriate and complete appeals to reduce inappropriate unemployment compensation payments.

• Supplements benefit education, counseling, and administration of all company-sponsored benefits programs during the open enrollment period and throughout the rest of the year (i.e. medical, dental, vision, supplemental life, short and long-term disability, 403(b), etc.).

• Assists in resolving questions and concerns pertaining to Human Resource policies and procedures from staff members and location management and ensures appropriate and consistent application and practice.

• Fosters an open and positive atmosphere inclusive of communication and open-door practices.

• Works as the location point person for employee opinion surveys, open enrollment, learning management system, etc.

• Assists with coordinating employee meetings and new employee orientations.

• Provides administrative support to the Area Human Resources Director.

• Verifies and audits payroll as assigned.

Recruitment, Selection, and Onboarding - 20%

• Works with centralized recruiters to effectively recruit candidates for open positions, including attending job fairs, holding hiring events, partnering with local schools, and other means.

• Develops and maintains an efficient pre-employment and onboarding process, including conducting drug screening, fingerprinting, and other tasks.

• Develops, coordinates, and implements new hire orientation that includes topics relating to an organization and location overview, policies and procedures, benefits, etc.

Quality, Compliance, and Risk Management - 10%

• Monitors local compliance with current applicable federal and state employment regulations and laws regarding wages, overtime, work hours, workers’ compensation, unemployment compensation, etc.

• Oversees leaves of absence at designated location(s) to ensure compliance with applicable laws and company policy.

• Maintains all relevant and required recordkeeping for staff up-to-date and in designated locations

• Ensures that personnel files are complete, in correct location, and contains documentation that is compliant with current company standards and employment guidelines, regulations, and laws (i.e. Form I-9, income tax forms, reference checks, HIPAA regulations, etc.).

• Maintains confidentiality of all personnel information accordance with company standards and employment guidelines, regulations, and laws.

Culture Traits and Responsibilities - 10%

• Assists with special HR related projects as requested.

• Optimizes employee relations with no gossip, a balanced approach, kindness and respect.

• Acts as a champion of recognition and appreciation culture.

All other duties as assigned.

Qualifications

Education

• High school diploma or equivalent required.

• Bachelor’s degree in human resources or in a related field preferred.

Experience

• Three years experience in human resources required.

• Knowledge of employment guidelines, regulations, and laws required.

• Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet required.

• Proficiency with an HCM required, ideally Workday.

• Proficiency with an applicant tracking system (ATS) preferred.

Other Requirements

• Must be able to read, write, speak, and understand the English language.

• Must possess a valid driver's license and acceptable driving record. Must be insurable under professional liability and crime coverage policies as specified by insurance carrier underwriting standards.

Working Conditions and Special Requirements

• Sitting - Up to 8 hours/day

• Standing - Up to 4 hours/day

• Walking - Up to 2 hours/day

• Lifting, pushing, pulling, and moving residents/patients or equipment/supplies - Up to 25 pounds

• Driving - Up to 6 hours/day

• Travel % / Overnight Travel - Minimal

• Work weekends and evenings - Special circumstances

• Subject to residents/patients with various disease processes - Occasional

• Risk Category for Exposure to Bloodborne Diseases - III