Human Resources Assistant

Description

Creating Awesome Experiences…it’s why we get out of bed in the morning. Kick-Ass Catering…it’s what we do, and what we’ve been doing for more than 50 years. And if we’ve learned one thing during that time, it’s that catering is so much more than providing incredibly tasty food. To be the BEST, we need the BEST, and that means we need teammates who are:

• Passionate
• Poised
• Positive
• and who Put People First

This is Butler’s Pantry. And we are looking for someone who lives to serve and knows that teamwork is the foundation of success to be our Human Resources Assistant. This person might also identify as: 

• Organizational Guru
• Communicator Extraordinaire
• Champion of People
• Company Culture Advocate

The Human Resources Assistant provides support to the Director of Human Resources by completing a variety of administrative services to ensure efficient operations of the Human Resources Department. The Human Resources Assistant must be a positive ambassador for Butler’s Pantry. This position assists in administrative support for the full employee life cycle including recruitment, onboarding, new hire processing, maintenance of personnel records, completing necessary compliance audits, offboarding, and other tasks as assigned. 

ESSENTIAL RESPONSIBILITIES:
Attract the best of the best, by: 

• Assist in the creation of job descriptions and post and maintain jobs ads through ATS and/or other appropriate platforms
• Track incoming candidates, review resumes, and send to hiring manager for review
• Conduct phone screenings and schedule interviews; conduct interviews for event staff
• Create offer letters and initiate background screens
• Attend job fairs and identify other recruitment opportunities 
• Onboard new employees, by: 
• Enter new hire information into payroll system and benefits portal 
• Collect necessary company property for new hire to have available on their first day 
• Conduct new hire orientations for commissary and warehouse hires

Support the Human Resources Department, by: 

• Become a subject matter expert on the company’s HRIS
• Respond to employment verifications, unemployment claims, garnishments, etc.
• Perform general administrative duties such as: data entry, collect and sort HR mail, miscellaneous projects 
• Assist with employee and supervisor requests in a confidential manner
• Create and maintain personnel files 
• Assist in the maintenance and upkeep of HR digital files within shared folders, Microsoft Teams, etc. 
• Complete various audits for compliance purposes (i9s, Hep A, ACA compliance, etc.) 
• Participate and help drive culture initiatives

Assist the Service Team, by: 

• Conduct interviews for Event Staff positions
• Oversee uniform inventory and distribution
• Upkeep employee records for ServSafe and TIPS; organize annual trainings
• Enter new hires into Nowsta and assist in scheduling orientation
• Track referrals and new hire bonuses

Provide general office support, by: 

• Train on Front Desk duties and fill in in the absence of the Office Administrator 
• Assist in the management of the FOB system, including creation and deactivation of FOBS when necessary 
• Assist with special projects as assigned 

LEAD BY ACTION & BY EXAMPLE (The stuff that makes an impact)

• Be a MIBE (Make It Better Everyday) Leader
• Display a professional appearance and demeanor at all times 
• Act as an ambassador of the Company by sharing the Company’s core values, vision and direction with others.

Additional Qualifications and Requirements:

High School Diploma or equivalent required, Bachelor’s Degree in Human Resources Management or Business Administration preferred. At least 1 year of administrative, clerical or HR support experience.

• Ability to interact with people with ease, using highly developed interpersonal skills
• Ability to work with confidential and sensitive information 
• Professional appearance and conduct 
• Capacity to execute several projects and activities at the same time
• Computer proficiency, including Microsoft Teams, Outlook, Word and Excel 
• Ability to maintain positive working relationships with all departments 
• Mature, independent judgment and ability to handle fast pace, stress and change, in a professional manner
• Excellent verbal and written communication skills
• Competence to follow and enforce policies and procedures
• High integrity and strong work ethic
• Capacity to use good judgment and decision-making skills

Our PROMISE to you: Traditional Benefits:

• Competitive Compensation
• Health & Dental Coverage
• Voluntary Vision, Short-Term Disability, Life Insurance Plans
• Employer-Paid Long-Term Disability and Life Insurance Plans
• Employer-Paid Employee Assistance Plan (EAP)
• Immediate access to paid-time off (including new parental leave) that accrues based on tenure 
• Voluntary Flexible Spending Account & 401K with Employer Match

Non-Traditional Benefits:

• Flexible Hours (business driven)
• Ability to work remotely, occasionally & when appropriate
• Daily Team Lunch

Cultural Benefits:

• A dedication to MIBE – Finding ways to Make It Better Everyday 
• An effort to create true Work/Life Integration for all Team members
• Leadership expectations in every position
• Regular Employee Appreciation events (Happy Hours, Coffee Trucks, Spirit Days, Donut Parties, Holiday luncheons…)
• A focus on creating opportunities for all – team members, community partners & vendors included.