Human Resources Assistant

The Human Resources Assistant supports and facilitates core human resources processes and provides administrative, recruiting, employee-service, recordkeeping, file-maintenance, and HRIS support for the Human Resources department. This role helps ensure HR activities are completed accurately, professionally, and timely; maintains confidential personnel information; supports new hire, onboarding, payroll, and employee-related processes as needed; and contributes to efficient departmental operations through coordination, communication, reporting, and continuous improvement.

HR administration, records, and departmental support

• Assist with day-to-day HR operations, functions, and duties, including general administrative support for the department.
• Maintain personnel-related data and records in paper files, electronic files, databases, and HR systems; ensure information is accurate, organized, accessible, and maintained in accordance with employment and compliance requirements.
• Respond to internal and external HR-related inquiries and requests; provide timely assistance, customer service, and appropriate routing of calls, correspondence, mail, and emails to HR team members.
• Prepare, refine, copy, scan, mail, email, file, and electronically organize HR documents, reports, communications, presentations, and other business materials in support of HR initiatives and departmental objectives.
• Support departmental operations by tracking, reporting, and maintaining key HR metrics, requisition data, business information, and other records used to support decision-making and operational follow-up.
• Coordinate and manage logistics for HR meetings, interviews, onboarding activities, including scheduling, conference room coordination, materials preparation, and execution support.
• Support HR administrative processes such as travel coordination, expense reconciliation, mail and document handling, electronic filing, and related workflows as needed for HR operations.
• Serve as a liaison and coordination point with internal departments such as Compliance, Treasury, Accounting, and other business functions in support of HR-related administrative and expense-management workflows.
• Execute general office and clerical functions to support operational continuity and identify opportunities to improve efficiency, accuracy, and effectiveness within HR administrative processes.

Employment documentation, onboarding, payroll, and employee support

• Complete Form I-9, verify I-9 documentation, and maintain I-9 files and related employment documentation.
• Submit and assist with new-employee background checks.
• Coordinate the onboarding process for new hires; schedule and conduct new employee orientations and provide support to new hires during the onboarding and training period.
• Contribute to HR-related administrative activities, including support for payroll and other employee-related processes, as needed, while maintaining a high level of confidentiality and professionalism.

Recruiting and talent acquisition support

• Assist with the recruiting process from requisition support through candidate disposition and position closeout.
• Work with hiring managers to review and refine job descriptions, including assistance identifying job duties, qualifications, and position requirements.
• Post job descriptions on internal and external career websites, newspapers, or other applicable media.
• Evaluate and screen resumes and cover letters to help determine applicants’ qualifications and eligibility.
• Conduct phone screens, virtual interviews, and/or in-person interviews as appropriate.
• Provide hiring managers with shortlists of qualified candidates and assist managers in developing interview questions.
• Coordinate candidate interviews and complete reference checks.
• Maintain relationships with outside recruiting agencies.
• Coordinate and participate in career fairs, university recruiting programs, and other talent acquisition events, as needed, to attract qualified candidates, develop talent pipelines, and enhance the organization's employer brand.
• Maintain up-to-date requisition status in Workday and other HRIS/ATS tools to ensure positions are closed correctly, candidates are dispositioned, applicants are notified of application status, and monthly reports and statistics are completed as needed.
• Perform additional duties, responsibilities, and special projects as assigned by management to support evolving HR, business, and departmental priorities.

• Excellent written, verbal, presentation, communication, and interpersonal skills; able to interact professionally and credibly with internal stakeholders, external audiences, employees, candidates, peers, service providers, and contractor representatives.
• Customer-focused mindset and ability to collaborate effectively across all levels of the organization in a multi-functional, team environment.
• Strong organizational skills, time-management skills, attention to detail, and ability to maintain accuracy across complex, sensitive, and time-sensitive tasks.
• Ability to manage multiple priorities in a fast-paced, high-volume environment with urgency, accountability, flexibility, and adaptability as business needs change.
• Ability to independently manage assigned projects through completion and meet established deadlines.
• Proactive, resourceful, and solution-oriented approach to problem-solving, task management, and process improvement.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; intermediate or higher Excel capability preferred.
• Experience with HRIS/ATS systems, including Workday preferred.
• Proven experience as an HR Assistant or in a relevant human resources or administrative position.
• Basic knowledge of human resources processes, employment documentation, recruiting support, onboarding, and HR best practices.
• Ability to handle confidential and sensitive employee, candidate, and business information with sound judgment, discretion, and professionalism.

• Minimum of one year of human resources experience.
• One to three years of human resources or administrative experience; progressively increasing responsibilities in an HR support role within a fast-paced corporate environment is preferred.
• Bachelor’s degree in Business Administration, Human Resources, or a related field preferred; an equivalent combination of education and relevant work experience will be considered.
• Additional education in Human Resource Management is a plus.
• PHR or SHRM-CP certification is an advantage.
• Experience supporting HR-related processes or working within a Human Resources function is highly desirable.
• Prior experience in the oil and gas, energy, private equity, or investment management sectors is preferred.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, iPads, iPhones, laptop computers, photocopiers, filing cabinets, and fax machines.

• This is mainly a sedentary position. The employee must be able to lift files, open filing cabinets, and bend or stand as necessary.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms.

This is a full-time hourly position. Days and hours of work are generally Monday through Thursday from 8:00 a.m. to 6:00 p.m. and Fridays from 8:00 a.m. to 12:00 p.m, but may vary due to workload and the needs of the company.

Minimal out-of-town travel is expected for this position. Coordination of certain outside events may be required, but travel should be limited.

This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee.

Gulfport Energy is an Equal Opportunity Employer and is committed to the principles of equal employment opportunity for all employees and applicants for employment. Gulfport also provides reasonable accommodations to qualified individuals with disabilities, except where such an accommodation would cause an undue hardship.