The Role
Manage recruitment, onboarding, employee relations, performance management, training, benefits, HR administration, compliance, HR systems, payroll coordination, leave, and attendance records.
Summary Generated by Built In
JOB DESCRIPTION – HUMAN RESOURCE EXECUTIVE
Position: Human Resource Executive
Department: Human Resources
Location: Gurugram, Haryana
Employment Type: Full-Time
Reporting To: HR Manager / Management
About the RoleWe are looking for a proactive and organized Human Resource Executive to manage day-to-day HR operations, recruitment, employee records, attendance, payroll coordination, statutory compliance, employee engagement, performance management, and exit formalities.
The ideal candidate should have strong communication skills, attention to detail, confidentiality, and the ability to independently handle routine HR activities while coordinating effectively with employees, managers, and management.
Key Responsibilities1. Manpower Planning & Recruitment- Collect manpower requirements from different departments.
- Evaluate whether the requested manpower is genuinely required.
- Understand and confirm job role, responsibilities, experience, and required skills.
- Confirm salary range and urgency of hiring.
- Post job openings on recruitment portals, social networks, and other hiring channels.
- Source and screen resumes.
- Shortlist candidates based on role requirements.
- Conduct initial telephonic screening.
- Schedule interviews with department managers.
- Coordinate the complete recruitment process until selection.
- Prepare and share offer letters with selected candidates.
- Explain salary structure, employment terms, policies, and working conditions.
- Confirm joining date and coordinate pre-joining requirements.
- Collect required joining documents.
- Create and maintain employee files and HR records.
- Coordinate workstation, system, email, and other access requirements.
- Conduct employee induction and explain HR policies, rules, and procedures.
- Monitor daily employee attendance.
- Track late coming, absenteeism, and attendance irregularities.
- Share attendance concerns with respective managers.
- Receive and process employee leave requests.
- Check employee leave balances.
- Obtain required manager approvals.
- Maintain accurate leave and attendance records.
- Track late marks and repeated attendance violations.
- Collect and verify monthly attendance and leave data.
- Prepare monthly salary inputs/salary sheets.
- Calculate salary-related deductions and adjustments.
- Coordinate payroll processing with management/accounts/payroll team.
- Prepare data required for PF, ESI, PT, TDS, and other applicable statutory requirements.
- Cross-check payroll data for accuracy before processing.
- Coordinate to ensure statutory returns and payments are completed within applicable timelines.
- Maintain complete and updated employee files.
- Maintain offer letters, appointment letters, confirmation letters, appraisal letters, warning letters, and other HR documents.
- Ensure employee records are accurate, updated, confidential, and securely maintained.
- Track important employee dates such as probation completion, confirmation, appraisals, and reviews.
- Maintain HR databases and trackers.
- Track employee probation and review dates.
- Coordinate probation reviews with reporting managers.
- Collect performance feedback.
- Maintain performance review records.
- Coordinate appraisal and confirmation processes.
- Follow up with managers on pending performance reviews.
- Identify and collect employee training requirements.
- Coordinate with managers to identify skill gaps.
- Schedule training sessions and coordinate logistics.
- Maintain training calendars and attendance records.
- Track completion and participation in training programs.
- Maintain employee training records.
- Monitor workplace discipline and policy compliance.
- Track repeated late marks, absenteeism, and other violations.
- Coordinate counselling sessions with employees where required.
- Prepare and issue warning letters as per company policy.
- Maintain proper records of disciplinary actions.
- Ensure HR actions are fair, consistent, professional, and properly documented.
- Receive and document employee complaints and grievances.
- Listen to employee concerns professionally and confidentially.
- Discuss issues with concerned employees/managers.
- Coordinate resolution of workplace issues.
- Maintain proper grievance records.
- Escalate serious or unresolved matters to HR management/management.
- Plan and coordinate employee engagement activities.
- Communicate internal HR updates and important announcements.
- Support employee welfare initiatives.
- Recognize and appreciate good performance.
- Help maintain a positive and professional workplace culture.
- Receive employee resignations and acknowledge the same.
- Coordinate notice-period formalities.
- Conduct exit discussions/interviews.
- Collect exit feedback.
- Coordinate clearance from concerned departments.
- Prepare and coordinate Full & Final Settlement.
- Ensure company assets, documents, and access are properly closed/returned.
- Maintain complete employee exit records.
- Prepare daily HR status reports.
- Prepare weekly HR reports for management.
- Prepare monthly HR MIS reports.
- Track recruitment status, joining, attrition, attendance, leave, payroll, probation, performance, training, and employee grievances.
- Maintain accurate HR trackers and provide timely reports to management.
- Recruitment turnaround time
- Quality of shortlisted candidates
- Joining conversion ratio
- Employee attendance accuracy
- Payroll data accuracy
- Timely completion of HR documentation
- Statutory compliance coordination
- Probation and appraisal tracking
- Employee grievance resolution
- Employee retention and engagement
- Timeliness and accuracy of HR reports
Education: Bachelor's degree in HR, Business Administration, Management, or a related field.
Experience: 1–3 years of experience in HR operations/recruitment preferred.
Required Skills- Recruitment and interviewing
- HR operations
- Attendance and leave management
- Payroll coordination
- Employee documentation
- HR MIS and reporting
- Basic knowledge of PF, ESI, PT and TDS
- Employee grievance handling
- Good verbal and written communication
- MS Excel / Google Sheets
- Strong organizational and follow-up skills
- High level of confidentiality and professionalism
- Proactive and responsible approach
- Good interpersonal skills
- Strong attention to detail
- Ability to handle multiple tasks simultaneously
- Problem-solving attitude
- Ability to communicate firmly but professionally
- Ability to work independently and coordinate with different departments
This is a hands-on HR role with responsibility across the complete employee lifecycle — from manpower planning and recruitment to onboarding, attendance, payroll coordination, performance management, employee engagement, grievance handling, and exit formalities.
Ideal candidate: Someone who can independently manage day-to-day HR operations and ensure that HR processes are executed accurately, professionally, and on time.
Skills Required
- Bachelor's degree in Human Resources Management, Business Administration, or a related field
- Proven experience in a similar HR role
- Strong understanding of HR principles, practices, and employment laws
- Excellent communication, interpersonal, and organizational skills
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
- Experience with HRIS or HRMS systems
- Experience in the travel industry
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The Company
What We Do
BookMyTourNow is an Indian online travel company and BMTN Tours and Travels product. It offers domestic and international air tickets, holiday packages, inbound and outbound tours, corporate travel, car hire, hotel reservations, cruises, foreign exchange, travel insurance, and visa services. Through its website and mobile app, the company provides customizable travel bookings and itinerary support for individual, family, and business travelers.
