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POSITION DESCRIPTION
POSITION DETAILS
Job Title:
HSEQ Administrator
Functional Unit:
HSEQ/ESG
Location:
Choose an item.
Manila
Reporting To:
HSEQ Management System Coordinator
State:
NSW
Employment Status:
Full Time
No of Direct Reports:
Nil
COMPANY PURPOSE
To enrich people’s lives by transforming the built environment.
POSITION SUMMARY APPLICABLE TO THIS ROLE
Key responsibilities you are required to provide:
- Administrative support in matters relating to HSEQ to Grosvenor Engineering Group (GEG) and its businesses including tenders and client prequalification of GEG, Contractor (subcontractors, suppliers, consultants) management and prequalification and inductions, onboarding and offboarding of employees, suppliers and subcontractors.
- Maintenance of GEG internal HSEQ related systems, portals and applications and client portals with data for HSEQ prequalification, employee and subcontractors’ inductions and related costs.
- Maintenance of Customer portals including GEG’s prequalification, maintenance of documents such as risk assessments and SWMS, permit to work, inductions and training.
- Data entry to GEG and Customer portals including ARMS, Rapid, Incident Admin App, SharePoint, Audit and Corrective Action Registers and other related to those directed by Customers.
- Maintenance of contractors’ registration and recording of their insurances, licenses, contractor employees and its verification and update.
- Assistance with the proactive management of activities associated with HSEQ function. This includes the provision of administrative support to management and employees in relation to inductions, safety related training, reporting, applications with other programs and projects.
DETAILS ASSOCIATED WITH KEY RESPONSIBILITIES & WORK STANDARDS
No.
Tasks Involved within each key Responsibility
KPI
Time Frame
1
Manage timely and accurately processing of HSEQ transactions in GEG and client portals including safety and induction inboxes and related reconciliation of expenses all safety inductions for GEG’s Safety and Client specific safety requirements using portals and management of renewals.
2
Coordinate the distribution of all HSEQ related communications and consultation.
3
Completion of HSEQ related activities and maintenance of system and portals and action follow up as allocated by the Head of HSEQ
4
Meeting Client Requirements: Comply with customer/client requirements imposed on GEG which may apply to performing your work at their site.
5
Any other duties as reasonably required by the Head of HSEQ to help fulfil GEG’s Purpose and Values.
ACADEMIC & TRADES QUALIFICATIONS APPLICABLE TO THIS ROLE
Essential
Desirable
Intermediate computer and Microsoft Office skills are essential
Excellent written and verbal communication skills
WORK EXPERIENCE & SKILLS APPLICABLE TO THIS ROLE
Essential
Desirable
At least two years of similar work in relation to HSEQ systems and portal.
Experience in a safety team or a safety related qualification
Good time management to prioritise important day to day work in advance and ability plan and allocate reactive work based on the urgency, if any.
Analytical skills to access the GEG system and portal to run reports to identify any gaps and needs for update and present this to HSEQ for prioritisation.
ADDITIONAL PERSONAL QUALITIES & BEHAVIOURAL TRAITS APPLICABLE TO THIS ROLE
Essential
Desirable
Possess ‘practical’ intellect and initiative so you can come into our organisation and bring a structured problem-solving approach
Strong emotional intelligence and cultural awareness
Can operate both individually and as part of a team
Travel to interstate offices as needed
Other travel as required
WORK HEALTH & SAFETY RESPONSIBILITIES APPLICABLE TO THIS ROLE
MANAGER
EMPLOYEE
Provide, so far as is reasonably practicable, a healthy and safe workplace for workers, contractors and visitors including:
- Regularly monitor the work area.
- Actively review work procedures to ensure all work are performed in line with GEG procedures, HomeSafe Rules and in a safe manner.
- and incidents as soon as possible
Provide adequate instruction, information, supervision and training for employees to perform their work in a safe manner, including:
- Ensure all new employees are provided with an induction to the work area and duties.
- Organise for employees to attend safety training courses as required.
- Provide adequate supervision for employees depending on the nature of the tasks and associated roles.
- Ensure work is only allocated to those competent to do complete those works.
Contribute to workplace health and safety by:
- Maintaining a clean and safe workspace.
- Abide by workplace health and safety policies, procedures and HomeSafe Rules.
- Promptly reporting any safety incidents, hazards or near misses
- Following all emergency activities
- Providing feedback in safety consultation
- Taking reasonable care to protect self and others in the workplace from harm
DIRECTORS / EXECUTIVES / SNR MGR
Ensure, so far as is reasonably practicable, to:
- Continuously learn and remain up to date with HSEQ matters, relevant hazards workers are exposed to and the work being conducted by employees and subcontractors.
- Ensure those within your area are complying with GEG processes and WHS legislation.
- Maintain a clean and safe workspace.
- Lead safety by example
Join the A-Team and experience the A-Life!
Skills Required
- Intermediate computer and Microsoft Office skills
- Excellent written and verbal communication skills
- At least two years of similar work involving HSEQ systems and portals
- Good time management and ability to prioritize planned and reactive work
- Analytical skills to run system and portal reports, identify gaps, and present priorities
- Practical intellect, initiative, and a structured problem-solving approach
- Strong emotional intelligence and cultural awareness
- Ability to work independently and as part of a team
- Experience in a safety team or a safety-related qualification
What We Do
Acquire Intelligence is a global business transformation company and leading provider of business process outsourcing (BPO) and AI consulting services. Using their Automate, Eliminate, Reallocate framework, they blend process improvement and automation with global outsourcing to help businesses eliminate inefficiencies, drive scale, and achieve real-world outcomes.
