HRIS/Payroll Specialist

As the Payroll Specialist you processes and manage the Health Center’s payroll to ensure that all employees are paid accurately and on-time.  You will also oversee the set-up and monitoring of all accruals and deductions for earned time off and other benefits.  You must be able to use payroll software with accuracy and efficiency, be good with numbers, and can be trusted with sensitive information. You should have great communication skills to interact with colleagues and executives.

As the HRIS Specialist your duties include collecting data and analyzing it to improve HR strategies and processes. You will suggest ways to increase the functional, productivity, and workflow of the HR department.  A background in information technology and HR is preferred, and you should possess strong analytical, problem-solving, research, and computer skills. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions.

Payroll Specialist

1. Review timesheets submitted by managers to ensure the correct pay codes were used, etc.
2. Review and approve pay changes and process bonuses as needed.
3. Answer employee and supervisors’ questions regarding payroll, deductions and accruals.
4. Process payment of employee benefits, contributions, etc.
5. Update the payroll system when benefit rates change or other ad hoc adjustments.

HR Information System Specialist

1. Collect data and analyze it to improve HR strategies and processes, and suggest ways to increase the productivity and workflow of the HR department.
2. Define how HRIS can be optimized to provide an amazing employee experience that supports the organization.
3. Lead the continuous evaluation and evolution of HR Systems
4. Actively identify and resolve issues or opportunities for enhanced user experience and HRIS integrations.
5. Listen to employee needs and explain complex technical issues and solutions in a plain manner.

Required Knowledge & Skills

1. Excellent time-management skills and ability to balance multiple priorities.
2. Trustworthy and committed to confidentiality
3. Great attention to detail and a high level of accuracy
4. Strong problem solving/analytical skills and driven to continually improving internal processes.
5. Able to work independently and within a team.

Required Education & Other Credentials

1. Education:  BA/BS in Business, accounting, IT, HR, MIS preferred
2. Experience: Must possess a combined minimum of 1-3 years’ experience processing payroll and working with HRIS systems
3. Software/Hardware:  Proficient in MS Office and previous experience processing payroll with Paycom software is strongly preferred.

Reporting to the Chief Human Resources Officer, the HRIS/Payroll Specialist manages and maintains an organization's Human Resources Information System (HRIS), ensuring data accuracy, system functionality, and efficient HR processes. The position will play a crucial role in the current implementation of the new HRIS system.  As the Payroll Specialist will process and manage the organizations, payroll ensures that all employees are paid accurately and on time.  Also, will oversee the set-up and monitoring of all accruals and deductions for earned time off and other benefits.

Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions.

HRIS Key Responsibilities:

•     System Management:

Maintaining and updating the HRIS, including employee data, benefits information, and payroll details.

•     Data Accuracy and Integrity:

Ensuring the accuracy and completeness of data within the HRIS through regular audits and quality checks.

•     Troubleshooting and Support:

Providing technical support to HR staff and end-users on system functionalities and resolving issues.

•     System Implementation and Upgrades:

Participating in the implementation of new HRIS systems or upgrades, ensuring a smooth transition and user adoption.

•     Training and Development:

Providing training to HR staff and end-users on the HRIS, ensuring they can effectively utilize its features.

•     Security and Compliance:

Working with the CHRO to ensure data security and privacy within the HRIS, ensuring compliance with relevant regulations.

Payroll Key Responsibilities:

•     Perform tasks to establish and maintain employee payroll records

•     Input, review, and audit timekeeping and other payroll-related systems

•     Run and distribute payroll-related reports

•     Alerts the department managers to any possible deficiencies in the payroll system and time management system.

•     Processes payroll within the confines of designated, pre-instated systems.

•     Management of time and attendance records via HRIS

•     Review employee work hours submitted by managers to ensure the correct pay codes were used, etc.

•     Track employee earned time off accruals

•     Review and approve pay changes and process bonuses as needed.

•     Process payment of employee benefits, contributions, etc.

Required knowledge and skills 

1. Strong understanding of HRIS and Payroll systems and their functionalities.
2. Proficiency in data management and reporting.
3. Excellent problem-solving and troubleshooting skills.
4. Strong communication and interpersonal skills.
5. Ability to work independently and as part of a team

Required education

1. Education: Bachelor of Arts, will consider experience in lieu of degree
2. Experience: Three years minimum of Payroll & HRIS Administration 
3. Software/Hardware: Sound understanding and Practice of Microsoft Applications and detail orientated and organized.