Recruiting Coordinator - HR/Talent Acquisition at Careerlink (Omaha, NE)

| Omaha, NE
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At Medical Solutions, we're people who care, helping people who care. No matter how you look at it, there's a whole lot of care going on in our world and that's just the way we like it.

What do we do? Medical Solutions is one of the nation's largest providers of total workforce solutions in the healthcare industry, connecting nurses and allied health clinicians with hospitals and healthcare systems across the country and around the corner. Through our family of brands, we also serve a segment of clients outside of the healthcare space. And we're the very best at what we do.

You'll love our culture that's filled with heart and soul. As a company and employer, we're sincerely and unabashedly us. We lead as humans first and believe the unique qualities of each team member make us better together. We share a purpose for helping others and the drive to make a difference. And we offer endless opportunities for personal and professional growth, throughout your career.

At Medical Solutions, you'll find a great place to work and a career home. We've received Best Places to Work awards, landed top industry awards, and received accolades for the impact we've made in business and within our community.

But the only way to really get to know us, is to join us. We think you'll fit right in.

Recruiting Coordinator (HR-Talent Acquisition) - Job Description

The Recruiting Coordinator position is responsible for supporting the corporate recruiting process. The position serves as administrative support for the Talent Acquisition team. The breadth of support can span anywhere from initial phases of recruiting all the way through onboarding new hire employees in their first year of employment.

Job Responsibilities:
  • Administrative support for the entire recruiting and on-boarding processes
  • Communication
    • Provide timely communication and status updates to candidates, new hires, and the Talent Acquisition team
    • Communicate hiring updates to onboarding teams and hiring managers
    • Respond to all questions and requests within a timely manner
  • Recruiter Support
    • Review applications and resumes via ATS and other active job boards (e.g., Indeed, LinkedIn, etc.)
    • Build sourcing pipelines using LinkedIn and other sourcing tools
    • Coordinate and schedule corporate interviews
    • Update candidate statuses in pipeline reports and HRIS system
    • Assist Recruiters with miscellaneous tasks
  • Job Postings
    • Create and publish an estimate of 12 job postings per week for openings in all applicable areas
    • Refresh and close job postings as needed
    • Review and update job descriptions to maintain accurate content and inclusive language
  • Offers/Onboarding
    • Accurately create an estimate of 25 offers per week and make edits as needed
    • Track and record status and details of all offers
    • Confirm all new hire details are correct in all applicable areas
    • Launch new hire paperwork to new employee within 48 business hours of offer acceptance
    • Own entire onboarding process and manage all new hire paperwork completion and processing for an estimate of 35 new hires per week
    • Provide regular follow up with new hires on incomplete paperwork or pre-employment tasks
    • Review and save background and drug screen results within 48 business hours of receiving results
    • Facilitate and process paperwork for internal employee promotions and transfers from posted job openings
    • Partner with other departments to onboard new hires
  • Additional Duties
    • Schedule and coordinate recruiting events and career fairs
    • Assist with internship program
    • Assist with tool assessments and implementing new tools
    • Monitor and update new hire paperwork/documentation as need be to ensure continued compliance
Job Qualifications:
  • Bachelor's degree or equivalent experience required
  • Proficiency with Microsoft Office including Excel, Outlook, and Word
  • Ability to learn and work at a fast pace
  • Strong organization skills
  • High level of accuracy and attention to detail
  • Ability to manage high volume of work
  • Ability to multi-task
  • Drive to consistently meet deadlines
  • Strong written and oral communication skills
  • Positive, flexible attitude
  • High degree of confidentiality required
  • Some Talent Acquisition or Human Resources experience
  • Knowledge and/or experience with the recruiting lifecycle or HR practices
  • Applicant Tracking System (ATS) experience
  • Staffing Industry experience
Some of the benefits we offer
  • Insurance: Day 1 benefits (health, dental, vision, 401(k) + employer match) and company-paid life insurance; short and long-term disability; supplemental life insurance for yourself, spouse & child(ren); and multiple voluntary benefits
  • Remote work option - we're where you are!
  • Flexible PTO (PT-Oh!)
  • Flexible schedules
  • Award-winning training program
  • Connectivity stipend
  • Competitive compensation as part of our total rewards package
  • (8) paid Holidays
  • Paid parental leave
  • Employee Assistance Program (EAP)
Why us?
  • We live our Values in all we do
  • Commitment to diversity, equity, and inclusion
  • Focus on total wellbeing
  • Employee Experience Team that provides perks in-office and virtually
  • Relaxed culture and casual dress (t-shirts and flip-flops welcome!)
Learn more about Medical Solutions and what it's like to be part of our team. Check out our Careers website,
More Information on Careerlink
Careerlink operates in the HR Tech industry. The company is located in Omaha, NE. Careerlink was founded in 1992. It has 16 total employees. To see all 401 open jobs at Careerlink, click here.
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