People Operations Specialist at e-TeleQuote Insurance Inc. (Salt Lake City, UT)

| Salt Lake City, UT
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Job Type

Full-time

Description

Overview:

As e-TeleQuote continues to grow both in the US and internationally, we're looking for a full-time friendly and professional People Operations Specialist who will be a welcoming smile and one of the first faces to greet the public when they enter the office's lobby. The person will be a vital part of the People & Culture team as they greet and assist visitors, vendors, employees, and applicants. The role is best suited for an organized individual with a strong business etiquette and passion for people with some prior human resources experience. This role offers full-time hours with an onsite schedule Monday through Thursday, remote Friday.

Our company mission is to help Medicare beneficiaries select the right Medicare plan for their needs. We are dedicated to the goal of making Medicare selection easy through our brand easyMedicare. We're entering the year with a strong base of hundreds of U.S.-based licensed insurance sales agents; recruitment strategies to onboard hundreds more; and a cross-functional, global support network to support advanced operational and corporate activities. With such high growth, we are thoughtfully advancing our HR support structure to meet the diverse and sophisticated needs of our multi-continent employee population.

Responsibilities:
  • Answer phones, take messages and field/respond to routine questions
  • Greet and direct visitors and applicants
  • Sort/distribute incoming mail and prepare/send all US/UPS/Fed Ex packages
  • Type general correspondence, memos and email responses, as needed
  • Schedule and organize activities associated with meetings, travel, events, luncheons and department activities
  • Provide administrative support and assistance for special projects
  • Maintain and update filing system as well as retrieve documents, as requested
  • Maintain confidentiality & protect against the unauthorized disclosure of information (debit cards, personnel records, etc.)
  • Oversee office/operations supply ordering and maintenance; assures adherence to budget
  • Drive to post mail, pick up supplies and food for office events
  • Coordinate with external service vendors for various building repairs and maintenance
  • Perform daily Attendance duties for non-exempt employees including but not limited to checking the Attendance line, documenting absences, verifying paid time off and running reports.
  • Assist with payroll functions including time punches, reports, verifying paid time off accruals and usage, and fixing errors.
  • Maintain accurate and up-to-date human resource files, records, and documentation.
  • Maintain the integrity and confidentiality of human resource files and records.
  • Provide clerical support to the HR department.
  • Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Perform other duties as assigned.


Requirements

Education & Experience Requirements:
  • 2+ years experience in an administrative role
  • High School Diploma
  • Valid Driver License
  • Proficient with Microsoft Office Suite products.

Skill Requirements:
  • Technical knowledge and experience in the use and operation of company equipment (computers, printers, phones, fax, etc.)
  • The ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Excellent interpersonal and communication skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • High EQ and empathy in all settings to know how to effectively escalate, diffuse and/or redirect
  • Excellent organizational skills and attention to detail.
  • Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
  • Exposure to human resources tasks preferred.

Physical Requirements:
  • This job operates in a professional office environment. The role routinely uses standard office equipment such as laptop computers, photocopiers, mobile phones, etc.
  • While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with.
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
More Information on e-TeleQuote Insurance Inc.
e-TeleQuote Insurance Inc. operates in the Insurance industry. The company is located in Clearwater, FL, Clearwater, FL, Brooksville, FL, Fort Lauderdale, FL and New Braunfels, TX. e-TeleQuote Insurance Inc. was founded in 2011. It has 355 total employees. To see all 1 open jobs at e-TeleQuote Insurance Inc., click here.
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