HR Specialist

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Department OverviewWe are looking for an HR Specialist for the HR Administration department. Our team provides full personnel services inside the company. The Employee in this position will be responsible for providing HR services for employees during
employment in accordance with the provisions of the Labor Code, i.e. keeping personal files, drawing up employment contracts and annexes to employment contracts, servicing all types of leaves, benefits and preparing work certificates.
Job Description

Key Responsibilities:

• Employee lifecycle management: managing the full employee life cycle administration, from hire to retire, ensuring a seamless experience
• Personnel records administration: overseeing comprehensive employee documentation (both digital and hard copy) in strict accordance with labor law and data protection regulations
• Contractual documentation: drafting and managing employment contracts, addendums
• Onboarding & offboarding: executing end-to-end onboarding and offboarding processes, including conducting in-person welcome trainings for new hires
• Internal HR compliance: developing, documenting, and implementing internal HR procedures, instructions, and policies to ensure organizational alignment
• HR support & advisory: serving as the primary point of contact for employees and managers regarding HR-related inquiries and support
• Deadline compliance: proactively monitoring critical timelines, including contract expiries etc.
• Benefits administration: collaborating with external providers (medical, insurance, PPE) to manage enrollments, updates, and ongoing program administration
• Reporting & analytics: generating customized reports and dashboards using MS Excel and HR tools to track and analyze key HR metrics
• Regulatory filings: preparing and submitting mandatory declarations and documentation to social security and other regulatory bodies
• Data integrity: recording and maintaining accurate employee data within HRIS platforms and internal data bases
• Cross-functional collaboration: partnering with Payroll and Talent Acquisition (TA) teams to ensure data accuracy, compliance, and timely reporting
• Global projects: actively participating in and contributing to global HR initiatives and organizational projects

Basic Requirements

Skills – Must Have

• Minimum 3 of experience in HR Administration area
• Good practical knowledge of Polish labor law and related legal regulations
• Skilled in using HR software (e.g., Xpertis, SAP, Optima)
• Skilled in using Płatnik
• Skilled in using MS Office package and Google Workspace
• Fluent English & Polish
• Strong organizational and time management skills
• Out-of-the-box thinking
• Good interpersonal and customer-facing skills
• Flexibility and openness to constant and fast change
• Solution-oriented mindset
• Good analytical and synthetic skills

Skills – Nice to Have

• Knowledge of regulations concerning the employment of foreigners
• Knowledge of PPE regulations
• Experience in collaborating with benefits providers
• Experience in preparing internal procedures and instructions
• Experience in the full breadth of HR administration vital to a successful HR department's daily operations

In return for your expertise, we’ll support you in this new challenge with coaching & development every step of the way.

Also, to reward your hard work you’ll get:

• Flexible working hours,

• Hybrid mode,

• Comfortable working conditions (high class offices, parking space),

• Competitive salary package,

• Strong team-oriented culture,

• Contract of employment,

• Private medical & dental coverage,

• Life insurance,

• Multisport card or MyBenefit vouchers

• 1000 PLN for spectacles,

• Employee Pension Plan (PPE),

• ESPP - Motorola Solutions stock programme,

• Trainings and broad development opportunities,

• Volleyball field and grill place next to the office,

• Lots of sport activities as Moto football league, Wakeboarding, Snowboarding, e-gaming league etc.,

• Access to wellness facilities and integration events,

• Motorola Solutions is supporting CSR activities and encourages employees to participate.

Travel RequirementsNone
Relocation ProvidedNone
Position TypeExperienced

Referral Payment PlanNo

CompanyMotorola Solutions Systems Polska Sp.z.o.o

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic. 

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.