At Michael Baker International, we know that a great employee experience starts long before a new hire's first day. We're looking for an experienced HR Specialist to lead our onboarding efforts and help create a seamless, welcoming experience that sets employees up for success from day one.
In this role, you'll be the driving force behind our onboarding program, partnering with hiring managers, recruiters, and new employees to ensure every transition into the organization is smooth, compliant, and engaging. While onboarding will be your primary focus, you'll also have opportunities to support a variety of HR initiatives across the employee lifecycle, making this an excellent role for an HR professional who enjoys both specialization and variety.
What You'll Do
- Coordinate and manage end-to-end onboarding activities for new employees across the organization, potential travel to on-site locations for high-volume, quick-turn hiring initiatives.
- Serve as the primary point of contact for new hires, ensuring a positive and professional experience before and after their start date.
- Prepare and process employment documentation and HR transactions with a high level of accuracy.
- Partner with hiring managers, Talent Acquisition, IT, Facilities, and other stakeholders to ensure seamless onboarding execution.
- Monitor and maintain compliance with federal, state, and company onboarding requirements.
- Track onboarding metrics and identify opportunities to improve efficiency and employee experience.
- Administer new hire welcome kit inventory and distribution.
- Support employee records management and HRIS data integrity.
- Assist with employee lifecycle activities such as offboarding, leave administration, benefits, employee relations, compliance initiatives, and other HR operational functions as needed.
- Contribute to process improvement projects that enhance service delivery and operational excellence within HR.
What We're Looking For
- Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
- Minimum of 3 years of HR experience, with demonstrated experience coordinating employee onboarding or HR operations processes.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Exceptional attention to detail and commitment to accuracy.
- Excellent interpersonal, communication, and customer service skills.
- Experience working with HRIS platforms (Oracle HCM) and Microsoft Office applications.
- Ability to handle confidential information with professionalism and discretion.
- Proactive problem solver with a continuous improvement mindset.
Why You'll Love This Role
- Make a direct impact on every employee's first impression of the company.
- Build relationships across all levels of the organization.
- Gain exposure to a broad range of HR disciplines while developing expertise in employee onboarding.
- Join a collaborative HR team that values innovation, service, and employee experience.
- Help shape the programs and processes that support our growing workforce.
If you're passionate about creating exceptional employee experiences and enjoy balancing operational excellence with meaningful human connection, we'd love to hear from you.
Compensation
The approximate compensation range for this position is $75,000 - $82,000. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.
Why Choose Us
• Medical, dental, vision insurance
• 401k Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life, AD&D, short-term, and long-term disability
• Professional and personal development
• Generous paid time off
• Commuter and wellness benefits
Based in Pittsburgh and with over 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.
We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.
We Make a Difference.
Michael Baker International is proud to be an Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, creed, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, familial status, pregnancy or childbirth, genetic information, disability, protected veteran status, status with regard to public assistance, or membership or activity in a local human rights commission, or any other legally protected status.
EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.
Skills Required
- Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience)
- Minimum of 3 years of HR experience coordinating onboarding or HR operations processes
- Experience working with HRIS platforms (Oracle HCM)
- Proficiency with Microsoft Office applications
- Strong organizational skills and ability to manage multiple priorities and deadlines
- Exceptional attention to detail and commitment to accuracy
- Excellent interpersonal, communication, and customer service skills
- Ability to handle confidential information with professionalism and discretion
- Proactive problem solver with a continuous improvement mindset
Michael Baker International Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Michael Baker International and has not been reviewed or approved by Michael Baker International.
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Fair & Transparent Compensation — Pay is considered fair-to-good for the A/E sector, with ranges aligning to role, seniority, and location. Market-competitive bands are visible in postings and salary snapshots across geographies and disciplines.
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Parental & Family Support — Enhanced maternity and paternity leave are highlighted as part of the core package. Flexible work arrangements are also emphasized as supportive of family needs.
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Flexible Benefits — Multiple medical plan options, HSA/FSA, EAP, and wellness programs indicate meaningful choice and wellbeing support. The overall suite covers standard health, financial, and lifestyle components typical for the industry.
Michael Baker International Insights
What We Do
Michael Baker International is a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management. The company provides its comprehensive range of services and solutions to support U.S. federal, state, and municipal governments, foreign allied governments, and a wide range of commercial clients. Michael Baker’s more than 3,000 employees across nearly 100 locations are committed to a culture of innovation, collaboration and technological advancement to help solve challenges for clients and communities throughout the country.
