HR & Recruitment Support - P4

Hiring: Full-time HR & Recruitment Support - Remote - $9,600 to $13,200/yr

🚀 About the Client 🚀

⚖️ Corporate Legal Specialists - A full-service law firm advising businesses on corporate transactions, securities, litigation, investments, and regulatory matters.
🌎 National Reach - Supporting clients across multiple U.S. offices in New York, New Jersey, Philadelphia, Kansas City, Washington D.C., and Texas.
📊 Trusted Advisors to Growing Companies - Working closely with entrepreneurs, executives, and investment groups navigating complex business decisions.
🤍 Client-focused approach - Emphasizing listening and anticipating client needs to the highest level, at all times
🎯 A-Player Mentality – They only tolerate and inspire, excellence. A cultivated culture of high-performing A-Players

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the HR & Recruitment Support  📝
📋 Recruiting Operations & ATS Management

📅 Interview & Calendar Coordination

📊 Reporting & Data Management

📧 Communication & Inbox Management

📄 Document Drafting & Formatting

⚙️ Process Improvement & AI Support

Additional Information:
Review this Doc first!

How to Prepare for the Recruiting Process - 

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb 

📢 Why Are They Hiring an HR & Recruitment Support?
Our client is hiring an HR & Recruitment Support Assistant to help streamline their internal hiring and HR operations as the firm continues to grow. The HR Director and Head of Recruitment have been managing a large volume of administrative tasks—from scheduling interviews and managing candidate pipelines to coordinating reports and communications—which has limited their ability to focus on strategic initiatives. 

This role will step in as the organizational backbone of the recruiting process, ensuring candidates move efficiently through the pipeline while helping the team improve systems, documentation, and automation. If you enjoy bringing order to fast-moving environments and supporting people-focused teams, this is a rewarding opportunity to build a meaningful career in HR and recruitment.🚀

✅ Qualifications

• 🌟 Strong Administrative Background – Experience in recruiting coordination, HR assistance, or administrative support roles.
• 📋 ATS Experience Preferred – Familiarity with applicant tracking systems or CRM platforms is highly valuable.
• 💻 Microsoft Office Proficiency (Required) – Strong skills in Outlook, Word, PowerPoint, and Teams.
• 📅 Scheduling & Coordination Skills – Comfortable managing calendars, interviews, and candidate communications.
• ✍️ Excellent Written Communication – Ability to draft professional emails, documents, and reports with clarity and accuracy.
• 🧠 Highly Organized & Detail-Oriented – Able to track multiple candidates, schedules, and processes simultaneously.
• 🤖 AI-Curious & Process-Oriented – Interested in using AI tools or automation to improve workflows.

Responsibilities of the HR & Recruitment Support:

Your responsibilities include:

• 📋 Recruiting Operations & ATS Management
  • Enter candidate information, resumes, and application details into the applicant tracking system (ATS)
  • Keep candidate records, interview notes, and hiring statuses accurate and updated throughout the recruitment lifecycle
  • Maintain structured candidate pipelines and ensure all recruiting data is organized and accessible
  • Support tracking of candidates across multiple open roles and hiring stages

• 📅 Interview & Calendar Coordination
  • Coordinate interview schedules between candidates, recruiters, and hiring managers
  • Create and manage interview events through Outlook calendars
  • Attach meeting details such as Zoom links and candidate resumes to interview invites
  • Communicate with candidates and recruiting agencies regarding scheduling logistics

• 📊 Reporting & Data Management
  • Compile information and candidate lists for weekly recruiting meetings
  • Assist in gathering data from multiple sources for firm-wide reports
  • Organize recruiting metrics and ensure leadership has accurate insights for decision-making
    
• 📧 Communication & Inbox Management
  • Monitor and manage a shared recruiting email inbox
  • Respond to routine candidate inquiries and scheduling requests
  • Follow up with candidates to ensure smooth communication throughout the hiring process
  • Reach out via phone when necessary to confirm logistics or updates

• 📄 Document Drafting & Formatting
  • Update templates for agreements with search firms
  • Edit and customize offer letter templates as needed
  • Draft and format internal documents, reports, and meeting materials
  • Maintain organized documentation for HR and recruiting processes

• ⚙️ Process Improvement & AI Support
  • Document current recruiting and HR workflows
  • Suggest improvements to streamline operations and reduce manual tasks
  • Use AI tools to assist with repetitive tasks such as analyzing resumes or compiling reports
  • Support occasional internal projects such as presentations or simple design tasks using tools like PowerPoint or Canva

🏡 Want to Know More About the Client?
Our client is a rapidly growing corporate law firm known for delivering high-touch legal services to small and middle-market businesses across the United States. With offices in multiple major cities, the firm advises entrepreneurs, executives, and investment groups on complex matters including mergers and acquisitions, securities offerings, litigation, financing, and corporate governance. Their multidisciplinary team works closely with clients to anticipate challenges, solve problems proactively, and provide strategic legal guidance across a wide range of industries.

As the firm continues to expand, their internal operations—particularly HR and recruiting—are evolving quickly to support this growth. Joining the team means becoming part of a collaborative environment where organization, trust, and professionalism help drive the success of both the firm and its people. ✨

Company Culture and Core Values:
Our client believes in working hard, bringing high energy, and getting the job done—no excuses. They thrive on growth and intentionality where top-notch service comes first, but that doesn’t mean they don’t enjoy the ride. They want to work with other like-minded winners who focus on the results

Here’s what matters most to them:

• ✅ High Intentionality – Putting in your everything, every time. Lead with your actions not your words 
• ✅ Results-Driven – Going above and beyond, taking full ownership. You either give results, or excuses.
• ✅ Professionalism – Showing up as an A-Player in all of your actions even when you don’t feel 100%. Especially when dealing with Clients
• ✅ Relationship-Focused – Hallmark of everything we think and do

If you’re ready to be part of a fast-paced team that values hard work and good vibes, this is the place for you! 🚀

What’s in it for you? 

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌎 Fully Remote Role – Work from home while collaborating with a fast-moving U.S. team.
• 🚀 Join a fast-growing firm where momentum and opportunity are the norm.
•  ✨ Career Growth Exposure – Gain hands-on experience across both HR and recruiting functions.
• 🤝 Supportive Leadership – Work closely with approachable leaders who encourage collaboration and questions.
• 🧠 Opportunity to Improve Systems – Help document processes, streamline workflows, and introduce automation where possible.

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our clients’ journey to success!

WeAssist:

(Not your average Recruiting Firm…)
Started by Reef Colman just six years ago, is not your typical staffing agency... 

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers. 

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆

Specifics:

• Time 
  • Full-time; Monday-Friday 9am to 5pm EST 

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup 
    • Clean background
    • Good camera
    • Good microphone 
    • Strong wifi

• Tech Stack
  • Microsoft Office – Outlook, Word, PowerPoint, Teams
  • Zoom – Interview coordination and meetings
  • Any ATS or CRM software – Candidate tracking and recruitment management 
    • iSolved (ATS) – Company’s current ATS 
  • Canva (Nice-to-have) – Basic graphics or internal materials
  • AI Tools (Nice-to-have) – ChatGPT or similar tools for workflow automation and reporting
    
• Compensation
  • Fixed Rate:  $9,600 to $13,200/yr