Description
Job Summary:
This position offers hands-on experience in the daily operations of a dynamic and inclusive HR department within a nonprofit historic site and event-driven environment. The intern will play a key role in supporting core transactional HR workflows, maintaining HRIS data integrity, and documenting routine operational processes. The HR Intern is responsible for supporting a wide range of HR functions, including recruitment, onboarding, and employee record keeping. This position offers hands-on experience in the daily operations of a dynamic and inclusive HR department within a nonprofit historic site and event-driven environment.
Duties & Responsibilities:
- Employee Orientation, Onboarding & Experience
- Review and evaluate the existing new-hire orientation and onboarding experience to identify opportunities for improvement.
- Assist with redesigning the employee orientation program, including presentations, welcome materials, and employee resources.
- Develop standardized onboarding checklists and resources for new employees and hiring managers.
- Support the creation of structured onboarding experiences, including preboarding, first-day, first-week, and 30-, 60-, and 90-day milestones.
- Develop and administer onboarding feedback surveys to evaluate the new-hire experience.
- Research and recommend employee experience initiatives that support engagement, connection, and retention.
- Assist with improving offboarding materials, including exit surveys and separation checklists.
2. HR SharePoint Organization & Document Management
- Conduct an inventory of existing HR documents, forms, templates, and resources maintained in SharePoint.
- Assist with reorganizing HR SharePoint folders to improve document accessibility, consistency, and efficiency.
- Identify outdated, duplicate, or missing documents and flag them for HR review.
- Establish consistent file naming conventions and document organization practices.
- Create and maintain a centralized inventory of HR forms, templates, and resources.
- Assist with organizing employee-facing HR resources and internal departmental materials.
- Support document management improvements while maintaining confidentiality and appropriate access permissions.
3. Paylocity HRIS Audit & Administrative Support
- Assist with reviewing authorized employee information in Paylocity for accuracy and completeness.
- Identify missing or inconsistent employee information, including job titles, departments, reporting relationships, and employment classifications.
- Review onboarding task completion, employee document acknowledgments, and other assigned HRIS records.
- Develop and maintain audit tracking spreadsheets to document findings and recommended corrections.
- Assist with testing and evaluating employee self-service features and onboarding workflows.
- Support approved HRIS data cleanup initiatives under the supervision of the Director of Human Resources.
- Maintain confidentiality and comply with HR data security requirements.
Requirements
Required Skills/Abilities:
- Currently pursuing an associate's, bachelor's, in Human Resources Management, Business Administration, Organizational Development, or a related field.
- Strong organizational skills, attention to detail, and ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams.
- Familiarity with SharePoint and HR information systems preferred.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Strong research, analytical, and problem-solving abilities.
- Willingness to learn, take initiative, and contribute ideas to improve existing processes.
- Interest in human resources, employee experience, and organizational effectiveness.
- Interest in Human Resources
- Strong organizational skills and attention to detail
- Comfortable with digital tools like Google Workspace and Microsoft Office
- Excellent communication and interpersonal skills
- Ability to handle confidential information with discretion
Physical Requirements:
- Ability to sit for prolonged periods of time.??
- Ability to lift up to 10 pounds ??
Skills Required
- Currently pursuing an associate's or bachelor's degree in Human Resources Management, Business Administration, Organizational Development, or a related field.
- Strong organizational skills and attention to detail.
- Ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams.
- Familiarity with SharePoint and human resources information systems.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Strong research, analytical, and problem-solving abilities.
- Willingness to learn, take initiative, and contribute ideas to improve processes.
- Interest in human resources, employee experience, and organizational effectiveness.
- Comfort with digital tools such as Google Workspace and Microsoft Office.
- Excellent communication and interpersonal skills.
- Ability to sit for prolonged periods.
- Ability to lift up to 10 pounds.
What We Do
Eastern State Penitentiary Historic Site preserves America’s first penitentiary as a powerful, thought-provoking space for learning and reflection. Opened in 1829 with a revolutionary vision for criminal justice reform, the site operated until 1971 and now serves as a museum and national historic landmark. Through exhibitions, guided tours, and public programs, it uses the power of place to explore the legacy of incarceration in the United States and its continuing impact today.
