HR Process & Operations Specialist

In this role, you will focus primarily on HR administration, HR systems, reporting, data quality, and process improvement initiatives. You will act as a key user and administrator for HR-related systems, support system enhancements, prepare workforce analyses and dashboards, and contribute to solutions that improve efficiency and employee experience across the organization. Payroll-related responsibilities will remain part of the role, mainly through support and back-up activities performed in cooperation with the Payroll and HR Specialist.

Your Responsibilities

• Serve as the primary contact for employee queries related to HR administration, labour law, internal policies, compensation, benefits, and payslips.
• Act as a key user and administrator for HR systems, ensuring data accuracy, proper system functionality, and continuous improvement.
• Participate in HR projects, process improvements, and initiatives supporting operational excellence.
• Monitor data quality inputs across HR systems (Workday, Calamari, and other vendor systems) and identify opportunities for Location HR process improvement.
• Prepare regular and ad hoc HR and workforce reports, analyses, and dashboards for location HR population to meet Board requirements for reporting.
• Support the implementation and transition of HR systems, tools, and functionalities, as well as related process improvements in close collaboration with Payroll, HRIS and Employee Cycle teams.
• Maintain employee payroll records, data, and documents, ensuring accuracy and compliance with governmental regulations.
• Provide support and back-up for the monthly payroll process, including data gathering, verification, and submission to the third-party payroll provider, and working time regulations in cooperation with the Payroll and HR Specialist.
• Create and maintain HR system documentation, procedures, user guides, and training materials based on Polish labor law and provide related trainings to relevant managers and employees.
• Check and manage sick leaves and maternity-related leaves in the system, ensuring accuracy, compliance, and effective communication with employees and managers.
• Coordinate occupational medicine processes and issue medical examination referrals.
   

Our Requirements

• Bachelor’s or master’s degree in Human Resources, Business Administration, Finance, Information Systems, or a related field.
• English proficiency at a minimum B2 level.
• Minimum of 3 years of experience in HR administration, HR systems, reporting, process improvement, or a similar HR operations role.
• Strong understanding of HR processes, HR systems, labour law, compensation, benefits, and basic payroll principles.
• Strong knowledge of HR systems, such as Workday, Calamari, or similar platforms (superuser role); experience with payroll-related tools is an advantage.
• Strong analytical and problem-solving skills with the ability to interpret and present data.
• Experience in process improvement, system implementation, or optimization projects.
• Advanced Microsoft Office 365 skills, particularly Excel; knowledge of Power BI is an advantage.
• Attention to detail and ability to maintain accurate records and data.
• Strong interpersonal and communication skills.

What we offer

• Great opportunity to work in an international company that values employees and provides right environment for right people

• Hybrid work (3 days from the office, 2 days from home)

• Strong focus on work-life balance

• Chance to contribute in the high-level service provided to our rigs globally

• Group Life Insurance

• Private Health Care

• MultiSport Card

• Development Program

• LinkedIn Learning Platform

• Parking space

• Prepaid card to cover your costs of entertainment, culture or food (after probation period)

• Employee Pension Program (Pracownicze Programy Emerytalne)

• Pastries and fruits in the office

• Office located in well-communicated city area in Gdańsk Centre

This job position is open in Poland - candidates must have current legal authorisation to live and work in Poland.Please send us an English version of your CV.