HR & Payroll - Administrative Specialist 1

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Department of Public Safety Standards and Training 

Human Resource & Payroll Administrative Specialist (Administrative Specialist 1) 

This recruitment is for one (1), regular, full-time position located in Salem, OR (4190 Aumsville Hwy SE) and is management services – nonsupervisory therefore not represented by a union. This recruitment will be used to establish a list of qualified applicants and may be used to fill future vacancies.  

Position Schedule: Standard business hours (ranging from start time and lunch time taken). This position is fully in‑person at our Salem, Oregon campus, and alternate work locations will not be available now or in the future.

Note: No cover letter is required to apply, please ensure you allow sufficient time to complete the application questionnaire as it will determine candidate advancement. 

What you will be doing:  

As the HR & Payroll Administrative Specialist you will provide administrative support to the HR and payroll departments by providing confidential human resources and technical support and information to employees, supervisors, stakeholders and the general public. This position will assist the Payroll Analyst with administrative functions through timesheet entry support, and fielding benefit questions. As well as processing confidential materials for and pertaining to human resources.

For a complete position description, please click here to contact the recruiter. 

About DPSST: 

The Department of Public Safety Standards and Training (DPSST) oversees the development of professional standards and the delivery of quality training for law enforcement officers, corrections officers, parole and probation officers, firefighters, telecommunicators, and emergency medical dispatchers. DPSST is also the regulatory agency that enforces employment and training standards for the above listed public safety disciplines and licenses proprietary security managers, security contractors and officers, polygraph examiners, and private investigators. 

Diversity Equity Inclusion & Belonging is a core value at DPSST. We are passionate about building and sustaining an inclusive and equitable working and learning environments for all students, staff, and faculty. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. Employees are expected to uphold this value and foster an inclusive and equitable workplace.  

What's in it for you:

• Work/life balance and a supportive working environment. 
• 11 Paid holidays a year 
• Paid sick leave, vacation, and personal leave. 
• Comprehensive medical, dental, and vision plans for employees and qualified family members. Find out more about our competitive benefits packages. Click here to visit our full benefits website.  
• Optional benefits additions such as flexible spending accounts, term life and more. 
• You will be automatically enrolled into the Public Employees Retirement System (PERS) program. Employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS; the salary range noted above reflects base salary only.  
• Free parking!  
• Onsite Cafeteria 
• Onsite wellness options 

Minimum Qualifications:

Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.

OR

An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data.

OR

An equivalent combination of education and experience.

Requested Skills/ Desired Attributes:

“What we’d like to see” – If you have these qualities, let us know!  

Successful candidates selected to move forward will meet the minimum qualifications and present the requested skills/desired attributes within their application material and application questionnaire.  

Note: You do not need to have all of these qualities to be eligible for this position. 

• Strong interpersonal, professional, and communication skills (written and verbal) to deliver excellent customer service to internal and external stakeholders while fostering an inclusive and collaborative environment.
• Preference will be given to candidates with demonstrated knowledge of Workday, particularly experience in Human Resource and Timekeeper roles.
• Ability to prioritize tasks effectively, meet deadlines, and manage time efficiently in a fast-paced environment.
• Ability to effectively address and resolve issues with patience and empathy, ensuring all parties feel heard and respected while working toward mutually beneficial solutions.
• Strong team player who collaborates effectively with HR and Payroll staff to support department needs and drive smooth operations. Continuously seeks opportunities for process improvements to enhance efficiency and effectiveness.
• Ability to consistently ensure accuracy in data entry, documentation, and tasks while identifying and correcting errors to maintain high standards of quality and compliance.

Please note that the questionnaire will ask questions pertaining to the requested skills/desired attributes section. No cover letter is required. Allow sufficient time to complete your application in one sitting, as the saving of your application cannot be guaranteed in Workday. 

Additional Requirements: 

Successful candidates for this position will be subject to a computerized criminal history check.  Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment. 

How to Apply: 

• Sign In or Create a Workday Account (Internal employees please use your Workday profile). 
• Complete the self-prompted application AND attach your updated resume. 
• If you do not have a resume, please make sure to include all your work experience when asked in the application. 
• Complete the questionnaire within your application. 
• After you submit your application, be sure to respond to the public records request (PRR) authorization and gender identity question. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox. 
• If you are a veteran, the task to claim preference will come after the PRR and gender identity tasks. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. We will ask you for your documents later in the process. If you need time to locate or order your documents from the VA, please contact the recruiter at the phone number or email under the ‘Need help?’ section below. 

Attention ​External Candidates:

We are currently experiencing an issue with our mandatory candidate questionnaire not displaying correctly during the application process. A copy of the questionnaire will be emailed to you directly. If you do not receive it, please contact the recruiter for assistance. [email protected] 

Questions/Need Help? 

For questions about the application process, contact [email protected]. Please be sure that you include the job announcement number.