HR Operations Specialist

We’re searching for an experienced and proactive HR Operations Specialist who’s ready to make an impact. The ideal candidate will bring solid HR knowledge, great attention to detail, and a passion for improving processes.

We are looking for someone who:

• Has a minimum of 3 years of experience in HR operations.
• Understands Romanian labor law in depth and is familiar with core HR processes.
• Has a proactive approach.
• Is confident using HRIS platforms and Microsoft Office package.
• Brings strong interpersonal and organizational skills.
• Enjoys spotting opportunities to improve the way things work.
• Works independently in a dynamic, fast-paced environment.
• Is fluent in English (both written and spoken).

What you'll be doing:

• Provide support and onboarding training to new colleagues to ensure a smooth integration and solid understanding of internal procedures and ways of working.
• Prepare, review, and process documents required during inspections by state authorities, and archive the resulting records accordingly.
• Prepare, review, and process the necessary documentation for signing individual employment contracts on-site.
• Draft employment-related documents in SuccessFactors and Pluriva – document management (employment contracts, creation of positions/departments based on the org chart, personal data forms, etc.).
• Verify employment and personal documents received from field locations.
• Manage the archiving of personnel documents, both physically and electronically.
• Archive closed employee files (including employment contracts) and ensure their transfer to the external archiving provider.
• Generate and provide documents requested by employees (e.g. medical certificates, income statements for tax authorities, documents for educational institutions, contribution history certificates, dependent-related certificates, etc.) as well as other HR-related documentation.
• Update employee data (personal and organizational) in HR platforms (SuccessFactors, Pluriva, SMDC, etc.) throughout the entire employee lifecycle.
• Update and draft HR-specific procedures and documentation.
• Support colleagues in implementing and using new programs or initiatives introduced at the group level.
• Prepare and send offboarding documentation to former employees (termination decisions, seniority certificates, final settlement forms, reference letters, etc.).
• Register and report all employee status changes in the General Register of Employees (Revisal).
• Review, update, and approve employee personal data in the HR systems (SuccessFactors, Pluriva).
• Submit information about open and filled positions to ANOFM for group companies.
• Actively contribute to the development and continuous improvement of HR workflows.
• Generate reports, overviews, or analyses upon request from management or other departments.
• Participate in the testing, enhancement, and implementation of HR systems or updates to existing systems.