HR Operations Specialist

Job Description:

Job Type: Full-time, Hybrid (3 days working from home, 2 days from the office)

Responsibilities:

• Oversee all HR administrative functions, including employee records and compliance with Romanian labor laws.

• Draft and prepare employment documents, contracts, and other HR-related paperwork, ensuring wet signatures are organized.

• Serve as the single point of contact (SPOC) for employees needing HR documents, which circulate in hard copy with wet signatures.

• Administer local benefit packages, including flexible benefits, medical benefits, and special allowances. Liaise with vendors for updates, complaints, and adjustments according to law changes and special situations. Provide on-demand reports related to the benefit package and coordinate with payroll as needed.

• Manage offboarding procedures to ensure compliance with local laws and internal processes.

• Assist HRBP in monitoring local processes (e.g., maternity leave, other types of leave) and policies (e.g., time attendance, virtual work) to ensure alignment with local legislation.

• Provide HR-related reports and statistics to management.

• Liaise with labor authorities and other regulatory bodies on technical topics.

• Handle national official reporting (REVISAL) in a timely manner.

• Maintain and update HR databases and systems according to company standards.

• Manage Employee Connect tickets raised by Romanian employees.

• Support the annual financial audit by providing employee file copies and preparing reports as requested by external auditors.

• Oversee the onboarding process, ensuring compliance with local labor laws and internal procedures, and support new employees with local regulations and processes.

• Reconcile HR data (Workday and local system-REVISAL) with Finance and Payroll, addressing discrepancies and preparing necessary documents for authorities.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• 8-10 years of experience in HR administration, preferably in a multinational company.

• Strong knowledge of Romanian labor legislation and HR administration processes.

• Proficiency in standard office IT applications (e.g., Excel, Word) and comfort with various online tools.

• Excellent communication and problem-solving skills.

• High proficiency in English.

• Experience with Workday system is a plus.

What we offer:

• 24 vacation days (+1 every next year, if you use all available ones)

• Meal tickets

• Voucher Tickets

• Private Health Insurance

• Benefits Online Platform

• Work from home allowance

• Full Remote Jobs

• Paid referral programme

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