HR Operations Specialist – Policy, Process & Governance

The HR Operations Governance & Compliance Specialist supports enterprise-wide HR compliance, governance, and operational activities by administering key HR processes, ensuring adherence to company polices, regulatory requirements, and maintaining employee data integrity and documentation, The role plays a key part in supporting compliance programs, monitoring process effectiveness, and coordinating governance-related activities across the organization. 

This position works closely with HR Business Partners and other internal stakeholders to ensure timely execution of HR processes, accurate recordkeeping, and consistent application of established policies and procedures and works under the direction of the Senior Human Resources Manager, Governance and Compliance.

Detailed Description

• Support employment-based immigration compliance activities by maintaining Public Access Files and related records, coordinating required documentation, and partnering with employees, managers, Payroll, Legal and other stakeholders to facilitate timely processing and compliance with applicable regulations.

• Administer employment verification requests related to employee-sponsored travel visas by preparing required documentation and ensuring timely delivery to employees. 

• Conduct audits of I-9 and E-Verify records to ensure compliance with employment verification requirements and identify discrepancies, coordinate corrective actions, and monitor associated reporting obligations. 

• Monitor, audit, and maintain HR employee data integrity across in Oracle HCM and related systems by identifying discrepancies, validating information with stakeholders, and processing approved updates to ensure accurate employee records and reporting.

• Process and audit HR transactions, including employee data changes and other special payments ensuring appropriate approvals, documentation, and accordance with Company policies and procedures.

• Manage workplace posting compliance with HR Business Partners and external vendors to ensure required federal, state, and local employment notices are accurately distributed and maintained across all applicable locations. 

• Support the development, maintenance, and governance of HR policies, procedures, guides, forms, process documentation, and knowledge resources to promote consistency, compliance, and operational effectiveness.

• Coordinate the review, reporting and distribution of exit interview feedback in partnership with HR Business Partners to support employee experience insights and organizational improvement efforts. 

• Support internal training and development programs by coordinating session logistics, facilitators and participants, and ensuring timely availability of training materials and related resources.

• Support the Unemployment Claims administration, including documentation gathering, claim support, and coordination with internal stakeholders.

• Provide cross-functional support and backup coverage as needed to ensure continuity of service.

• Participate in HR projects, audits, reporting activities, process improvement initiatives, and perform other related duties as assigned.

Job Requirements

• Ability to maintain Company and employee confidentiality at all times and handle sensitive information appropriately.

• Strong organizational skills with the ability to manage multiple time-sensitive tasks in a high-volume environment.

• Exceptional attention to detail and accuracy in documentation, tracking, and reporting.

• Strong written and verbal communication skills, including the ability to collaborate effectively with HR Business Partners and other stakeholders.

• Ability to analyze information, identify inconsistencies or issues, escalate concerns appropriately, and recommend solutions when needed.

• Experience managing time-sensitive workflows requiring accuracy and strong coordination.

• Ability to work independently with minimal supervision while maintaining high standards of professionalism.

• Proficiency in Microsoft Office applications including Excel, Word, Outlook, and PowerPoint.

• Ability to navigate HR systems such as Oracle HCM or similar platforms.

Minimum Qualifications

• Bachelor’s Degree in Human Resources, Business Administration, or related field of study.

• 3+ years of HR Generalist or HR Business Partner experience, with demonstrated understanding of HR processes across the employee lifecycle.

Preferred Qualifications

• Experience in the oil and gas industry or a similar multi-entity, field-based operational environment.

• Experience in compliance-focused HR processes. 

• Experience working in Oracle HCM; Truescreen or similar background management systems.

Additional Details

Work is primarily in a climate controlled / office environment with minimal safety / health hazard potential. The employee is regularly required to sit, stand, or walk with occasional lifting (overhead, waist level) from floor, bending and frequent near vision use for reading and use of computer, telephone, and other office equipment.  Occasional travel to other Company offices and field locations, often in remote locations may be required during normal field operating conditions (day/night, outdoor hot/cold weather), an employee will be expected to properly use designated personal protective equipment (PPE).