HR Operations Administrator, Associate 2

Purpose of Role:

Reporting to the HR Operations Manager, the HR Operations Specialist will support day‑to‑day HR activities, ensuring compliance with Polish statutory requirements, accurate processing of employee data, documentation management, and high‑quality employee support.

Major Responsibilities

• Administer employee personnel files and HR databases, ensuring timely and accurate documentation in line with Polish Labor Law and internal procedures.

• Handle general office tasks such as collecting and processing incoming post, photocopying, packing, data entry, and mailing documents.

• Respond to employee inquiries related to HR administration processes.

• Maintain and update HR databases and systems (Excel, Enova, MyWorkday, Exchange, etc.).

• Prepare and distribute standard and ad hoc HR reports according to guidelines.

• Ensure smooth and timely flow of critical information to relevant parties and vendors.

• Provide HR administrative support across departments and divisions.

• Maintain strict confidentiality and comply with global and local data privacy requirements within GHR Shared Services.

What we value

To succeed in this role, you should bring:

• Polish proficiency at B2 level (spoken and written) and very good English.

• 2+ years of experience in Polish HR administration.

• Willingness to work in a hybrid model, with a strong on‑site presence in Gdańsk.

• Knowledge of Polish HR operations (parental and annual leaves, terminations, employee lifecycle documentation, HR systems).

• Professional handling of confidential information and strong interpersonal skills.

• Good understanding of the Polish Labor Code.

• Solid MS Excel skills (e.g., pivot tables, v-look up).

• Strong clients focus and teamwork approach.

• High attention to detail, accuracy, and the ability to work under pressure.

• A flexible, proactive “can‑do” attitude.

• HR‑related education is an advantage.

What We offer

• Permanent employment contract from day one.

• Hybrid model with a requirement to work from the office 3 days per week.

• Additional days off (Birthday Day Off, 3rd and 5th anniversary days, and more).

• Premium life insurance and private pension plan.

• Medical package for employees and their families (partner and children).

• Wide range of soft‑skills trainings, technical workshops, language classes, and development programs.

• Opportunities to volunteer your time through company initiatives or external organizations.

• Variety of well‑being programs.

Note: The role requires a minimum of three days per week working from the office

Minimum Salary:​

The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.​

Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.​

In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.​

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We Offer:​

• Permanent contract from day one​

• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)​

• Gold Medical Package for employees and their families (partner and children)​

• Premium life insurance package and private pension plan​

• Wide range of soft skills training, technical workshops, language classes and development programs​

• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice​

• Variety of well-being programs​

• Additional benefits available depending on the seniority of the role

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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