The People & Communications team enables business performance and competitiveness through engaged and capable people, strong reputation management, impactful internal and external communications and great employee experience. We bring KONE’s strategy to life, supporting competence, capability and culture development as well as strengthening the KONE purpose and company story for all our stakeholders. By joining our team, you will have the opportunity to work across a diverse range of topics, while also working closely with our businesses, to help drive the People and Communications agenda.
We are looking for a proactive and detail-oriented
Nordic HR Operations & Payroll Specialist
to join our KONE’s People & Communications team either in Espoo, Finland or Stockholm, Sweden.
The Nordic HR Operations & Payroll Specialist is responsible for ensuring high-quality HR operations, payroll governance and reward administration across Sweden, Finland, Denmark and Norway. Acting as the key interface towards the outsourced payroll provider, the role ensures accurate payroll execution, data integrity, compliance and efficient people administration throughout the employee lifecycle.
This role reports to the Nordic People and Communication Manager.
Key Responsibilities
Payroll Governance & Vendor Management:
- Own the end-to-end outsourced payroll delivery across the Nordics.
- Manage relationships with external payroll providers and ensure service quality and SLA compliance.
- Coordinate monthly payroll processes, approvals and sign-offs.
- Ensure compliance with local legislation, collective agreements and company policies.
- Produce payroll analytics and reporting.
HR Operations:
- Manage employee lifecycle administration from onboarding to offboarding.
- Support managers and employees with HR-related queries.
- Ensure high quality employee data and documentation.
What you’ll bring
- Several years of experience within Payroll, HR Operations or Shared Services.
- Proven experience managing and partnering outsourced payroll providers across Nordic countries.
- Strong understanding of Nordic payroll processes and employment legislation.
- Fluency in English, Swedish and Finnish.
Why join us?
This is a broad Nordic role offering significant ownership and the opportunity to make a tangible impact across the organization. The position provides an excellent opportunity to drive continuous improvements across HR Operations and Payroll, shaping processes and ways of working across the Nordic region.
At KONE, you will join a diverse international community shaping the future of cities and enabling safe, sustainable and intelligent people flow for millions of people every day. You will be part of an ambitious team where clarity, practical problem solving, high standards and measurable impact matter.
Want to #joinourflow?
For additional information please contact Vanja Shaswar, Business Partner People and Communications KDB [email protected] .
If you see that you have the experience and qualities to be successful in this role, please submit your application with your updated CV and cover letter via Careers site by November 8th 2026.
Please note that we do not accept applications by email. We kindly ask you to submit your application through our online application system.
Join us and help shape HR and Payroll excellence across the Nordics!
#LI-GO
At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on https://kone.com/global/en/careers.html
Skills Required
- Several years of experience in payroll, HR operations, or shared services
- Experience managing and partnering with outsourced payroll providers across Nordic countries
- Strong understanding of Nordic payroll processes and employment legislation
- Fluency in English, Swedish, and Finnish
Kone Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Kone and has not been reviewed or approved by Kone.
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Fair & Transparent Compensation — Pay is considered competitive across many roles and markets, with field positions sometimes benefiting from overtime and strong union scales. Feedback suggests base compensation is often a relative positive even when other factors vary.
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Retirement Support — Retirement programs, including 401(k) and in some regions pension or annuity structures, are consistently highlighted as strong. Feedback suggests these elements meaningfully enhance the overall package.
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Healthcare Strength — Core health coverage is viewed as comprehensive, commonly including medical, dental, and vision options. Feedback suggests a global well‑being framework and EAP resources further reinforce health-related support.
Kone Insights
What We Do
At KONE, our mission is to improve the flow of urban life. This means understanding urbanization and, together with our partners and customers, helping cities to become better and more sustainable places to live. As a global leader in the elevator and escalator industry, KONE provides elevators, escalators and automatic building doors, as well as solutions for maintenance and modernization to add value to buildings throughout their life cycle. Through more effective People Flow®, we make people's journeys safe, convenient and reliable, in taller, smarter buildings. Headquartered in Helsinki, Finland, we operate in more than 60 countries around the world, employ over 60,000 people and serve 550,000 customers. In 2022, KONE had annual sales of EUR 10.9 billion. KONE class B shares are listed on the Nasdaq Helsinki Ltd. in Finland.
