HR Operations & Office Administrator

HR Operations & Office Administrator

We are looking for a proactive and highly organized HR Operations & Office Administrator to join our team. This role combines HR operational responsibilities with office management and front-desk duties, serving as a key point of contact for employees, visitors, and vendors.

Key Responsibilities

Front Desk & Office Management

• Staff the reception desk and warmly welcome all employees and visitors.
• Manage the day-to-day administrative operations of the office.
• Take full responsibility for the office’s maintenance and functionality, ensuring a safe, clean, and well-organized work environment.
• Coordinate and manage external vendors and service providers, including sourcing and scheduling technicians and repair services as needed.
• Oversee and manage the cleaning staff, ensuring high standards of cleanliness and ongoing upkeep of the office.
• Work closely with suppliers and service providers, including ordering office equipment and food supplies.
• Handle purchase requests from various departments and follow up on orders.
• Support operational and logistical needs such as company assets, parking, shipments, deliveries, and all administrative arrangements.
• Coordinate travel logistics for employees and visitors, including accommodations and pickups.

HR Operations

• Act as an integral part of the HR team, supporting day-to-day HR activities.
• Take initiative in planning and executing employee welfare activities, including gifts, happy hours, company events, and engagement initiatives.
• Proactively identify opportunities to improve employee experience and workplace satisfaction.
• Support internal communications and employee engagement activities.
• Manage HR processes such as onboarding, offboarding, and ongoing HR procedures and projects.
• Maintain and update HR systems (e.g., HiBob) to ensure accurate and up-to-date employee data.

Requirements

• Proven experience in office administration and/or HR operations.
• Strong organizational and multitasking skills with close attention to detail.
• Ability to independently manage office maintenance and vendor relationships.
• High level of service orientation with a proactive, “can-do” approach and initiative.
• Excellent interpersonal and communication skills.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Excellent English
• Proficiency in Microsoft Office and HR systems (experience with HiBob) 
• Experience working with Canva

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.