HR Operations Manager

About UOB

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values – Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.

Job Description

JOB OBJECTIVES

To provide an excellent HR Services and Employee experience throughout the employee lifecycle, including on-boarding and off-boarding management, Payroll vendor and HR Data management, Employee benefits implementation, International Mobility; and Legal and Regulatory Compliance.

JOB RESPONSIBILITIES

• Supervise onboarding and termination processes, labour contract/ appointment letters/ certificates issuance (new, renew and termination).

• Supervise SHUI process, dependent registration, personnel records maintenance including changes in salary and mandatory deductions, etc.

• Ensure compliance with insurance law, tax regulation, labour code and other regulations with proper filing requirements.

• Prepare and oversight filing of documents necessary for implementing benefit coverage includes enrolment process, deletion, and claims, check the completion of relevant work from another maker.

• Be a checker to check the accuracy of payroll calculation from vendor or maker (e.g., salary, overtime, shift payments, sales commissions, bonuses, other compensation, benefits, tax withholdings, deductions, payroll liabilities, etc.).

• Oversee reconciliation of payroll records (e.g., payments, deductions, general ledger entries for staff cost).

• Oversee Payroll outsourcing vendor management in compliance with the Bank Outsourcing policy.

• Proactively develop and update end-to-end process, control and checklist to enhance productivity and improve efficiency of the assigned HR Operations business processes in line with legal and compliance requirements.

• Manage and review activities related to the assigned business processes in HR System and contribute to the system enhancement for process improvement.

• Support Team Lead to update new regulations, articles and decrees relating to HR matters/ Labor code to HR function.

• Assist to review the Internal Labour regulation, Employee disciplinary policy, Employee handbook, etc.

• Assist in relevant HR Audit, MI, Regulatory reporting and OPS Risk management.

• Be an expat services coordinator.

• Assist in other HR works and projects as assigned.

JOB REQUIREMENTS

• University Bachelor Degree, preferably in Human Resources or relevant fields;

• At least 5 working years of HR experience, preferably in MNC/ Banking;

• Understand HR legislation, policies and processes;

• Confident with speed in execution and independent management;

• Demonstrable maturity, professionalism, accountability and result oriented;

• Integrity, team player and collaborative;

• Ability to work to deadlines and adapt to changing conditions;

• Ability to generate effective and pragmatic solutions to new situations and problems as they are presented;

• Strong communication with internal staff and external stakeholders in English & Vietnamese;

• Strong in MS Office applications.

Additional Requirements

Be a Part of the UOB Family

UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

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