HR Operations Manager Germany

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

HR Operations Manager - Germany

Accountable for the Dusseldorf site, the HR Operations Manager will ensure local compliance and administrative duties are performed timely and accurately. Responsibilities include:

• First point of contact for all employees on a range of HR topics, e.g. employee relations matters, benefits, policies, ensuring alignment with company values and local legislation.
• Managerial responsibility for the Office Coordinator, helping to ensure efficient day-to-day office operations.
• Manage employee documentation and ensure all HR processes are appropriately recorded and maintained to meet legal and evidentiary standards.
• Responsible for all HR employee life cycle processes in the HRIS (Workday), including new starters, changes and leavers to enable accurate payroll processing and maintenance of accurate electronic people data.
• Coordinate outsourced payroll management and liaison ensuring information is correct and within relevant payroll cut-off dates.
• Manage statutory reporting requirements via the relevant portals.
• Manage HR related vendor relationships, negotiate contracts, and ensure value for the organization.
• Oversee pension scheme management and process improvement for the company’s legacy Defined Benefit pension scheme as well as the new Defined Contribution pension scheme.
• Responsible for managing the end-to-end Talent Acquisition and Onboarding Process for new employees.
• Production of offer letters, employment contracts, and all items relating to new starters including the co-ordination and liaison of the reference checking process, car policy processes etc.
• Ensure compliance with local occupational health and safety requirements, including coordination of company doctor (Betriebsarzt) and health & safety measures in line with statutory obligations.
• Support implementation of local compliance frameworks and processes, addressing any gaps and driving continuous improvement in HR operations.
• Support and manage social security compliance requirements, including preparation for and coordination of audits with relevant authorities.
• Ensure that all aspects of compensation and pay management are appropriately administered, including the annual salary and incentive review process through Workday, working with the wider HR team to ensure a smooth reward process.
• Liaising with the relevant benefit providers to ensure that colleagues are enrolled into the relevant benefit scheme such as pension, insurance, etc.
• Ensure processes associated with absence and leave including maternity, paternity, holiday/time and labor and sickness, are dealt with in a timely manner.
• Own local polices and ensure updates to policies are maintained in line with legal compliance (GDPR).
• Responsible for managing communication and events such as local Townhalls.

Required Qualifications, Skills/Competencies

• Demonstrable experience and sound knowledge of HR best practice (including current employment law) is essential (professional qualification desirable or equivalent experience demonstrated).
• Experience with HR Operations in Germany (minimum 5 years).
• Knowledge and understanding of statutory requirements associated with HR Operations in Germany.
• Experience of payroll and pension management in Germany.
• Highly organized with ability to plan, prioritize and multitask daily work requests.  
• Experienced user of Microsoft Office and HRIS (Workday strongly preferred).
• Excellent communication and presentation skills.
• Flexibility and willingness to take on more responsibility.
• Fluent in German and English

Preferred Qualifications, Skills/Competencies

• Deep knowledge and understanding of Defined Benefit Pension Schemes in Germany.
• Experience of leading and evolving processes, systems and driving change within complex organizations.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.