Position Summary
The HR Intern will support the Human Resources Operations team with a primary focus on I-9 compliance, personnel file auditing, HR document management, and HR administrative support. This role provides hands-on experience in HR operations, compliance, HRIS processes, and employee records management within a fast-paced corporate environment.
The ideal candidate is highly organized, detail-oriented, able to maintain confidentiality, and interested in developing a career in Human Resources.
Key ResponsibilitiesI-9 Compliance & Auditing- Assist with reviewing and auditing Form I-9 documentation for accuracy and compliance.
- Support internal I-9 audit initiatives and identify missing or incomplete documentation.
- Track I-9 completion deadlines and follow up with employees and managers as needed.
- Assist with organizing and maintaining I-9 records in accordance with federal retention requirements.
- Support E-Verify and employment eligibility verification processes, as applicable.
- Help prepare audit reports and tracking spreadsheets related to I-9 compliance.
- Audit employee personnel files for completeness and compliance.
- Scan, upload, index, and organize employee documents within Dynafile.
- Ensure electronic employee records are accurately maintained and properly categorized.
- Assist with file clean-up and records retention projects.
- Identify missing documentation and coordinate follow-up efforts with HR team members.
- Assist with HRIS data entry and employee record updates in systems such as ADP and Costpoint.
- Support data validation and perform routine audits to ensure data accuracy.
- Update employee demographic, organizational, and personnel information as directed.
- Assist with maintaining HR trackers, spreadsheets, and reporting logs.
- Assist with onboarding and offboarding administrative tasks.
- Prepare HR documents, letters, and employee packets.
- Assist with employee file requests and general HR administrative projects.
- Support special HR projects related to compliance, reporting, process improvement, and document standardization.
- HR compliance and employment law projects
- Recruiting coordination and onboarding processes
- Process documentation and SOP creation
- Employee communications and HR resource development
- Records retention and audit readiness initiatives
- Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field.
- Strong attention to detail and organizational skills.
- Ability to handle confidential information with professionalism and discretion.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite, particularly Excel and Word.
- Ability to work independently and manage multiple tasks in a deadline-driven environment.
Skills Required
- Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field
- Strong attention to detail and organizational skills
- Ability to handle confidential information with professionalism and discretion
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite, particularly Excel and Word
- Ability to work independently and manage multiple tasks in a deadline-driven environment
- Familiarity with HRIS systems and HR data entry (e.g., ADP, Costpoint)
- Experience with electronic records management (Dynafile) and personnel file auditing
- Knowledge of I-9 compliance and E-Verify/employment eligibility verification processes
ECS Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ECS and has not been reviewed or approved by ECS.
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Healthcare Strength — ECS advertises multiple national-network medical plan options with HSA eligibility alongside dental and vision coverage. Coverage generally begins quickly and is paired with company-paid short- and long-term disability, adding stability to the health package.
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Retirement Support — A 401(k) with Safe Harbor and immediate vesting on employer contributions is emphasized, with an employer match available. Access to an employee stock purchase plan via the parent company provides an additional savings avenue.
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Parental & Family Support — Paid parental leave up to 30 days, adoption assistance, and other family-oriented leaves are highlighted. Feedback suggests these offerings add meaningful value beyond base pay for many roles.
ECS Insights
What We Do
ECS, a segment of ASGN (NYSE: ASGN), delivers advanced solutions and services in cloud, cybersecurity, artificial intelligence (AI), machine learning (ML), application and IT modernization, and science and engineering. The company solves critical, complex challenges for customers across the U.S. public sector, defense, intelligence and commercial industries. ECS maintains partnerships with leading cloud, cybersecurity, and AI/ML providers and holds specialized certifications in their technologies. Headquartered in Fairfax, Virginia, ECS has more than 3,400 employees throughout the U.S. and has been recognized as a Top Workplace by The Washington Post for the last five years.
