The Role
Manage end-to-end employee onboarding, HR documentation, personnel records, payroll coordination, statutory compliance support, employee exits, background verification, and employment screening. Maintain accurate HRMS data, coordinate with internal stakeholders and vendors, resolve payroll and employee queries, conduct audits, and ensure timely completion of onboarding and separation processes while protecting confidential employee information.
Summary Generated by Built In
a) Employee Onboarding & Orientation
1. Manage end-to-end pre-onboarding & onboarding activities, including document collection, offer-related documentation, employee communication, and joining formalities.
2. Ensure a seamless pre-onboarding & onboarding experience, & post onboarding support to new hires, ensuring smooth integration into the organization.
3. Preparing and distributing onboarding welcome kits.
4. Coordinate induction and orientation programs for new employees.
5. Auditing data and setting up employee profiles in internal HR systems; assisting with the coordination, preparation, and distribution of employee documentation.
6. Create and maintain employee personnel files and records in Zoho People HRMS.
7. Work closely with internal stakeholders including BU heads, team leads, HRBPs, Admin and IT, to ensure smooth onboarding experience.
b) Documentation & HR Administration
1. Prepare and maintain employment letters, confirmation letters, experience letters, and other HR documents.
2. Manage employee records and statutory documentation.
3. Conduct regular audits of employee files and HR databases.
4. Ensure all HR documents are updated and filed appropriately.
5. Evaluate trends, best practices, and emerging technologies to improve documentation process.
c) Payroll Coordination
1. Coordinate with the payroll team/vendor for monthly payroll inputs.
2. Validate attendance, leave data, incentives, deductions, and employee changes for payroll processing.
3. Resolve employee payroll-related queries in coordination with relevant stakeholders.
4. Support statutory compliance documentation related to payroll processes.
d) HR Compliance & Process Management
1. Support compliance with labor laws and statutory requirements.
2. Maintain records related to employee compliance documentation.
3. Assist in HR audits and compliance reviews.
4. Ensure adherence to company policies, HR SOPs, and best practices.
e) Employee Exit Management
1. Manage end-to-end employee separation and exit formalities.
2. Coordinate completion of clearance processes and documentation.
3. Conduct exit interviews and maintain exit-related records.
4. Ensure timely issuance of relieving, experience, and full & final settlement documents.
f) Background Verification & Employment Screening
1. Coordinate end-to-end employee background verification processes.
2. Validate employment history, educational qualifications, identity proof, address proof, and other required documents.
3. Track verification progress and ensure timely closure before or after employee onboarding as per company policy.
4. Review verification reports and escalate discrepancies, exceptions, or adverse findings to relevant stakeholders.
5. Maintain accurate records of background verification reports and ensure compliance with data privacy and confidentiality requirements.
6. Support decision-making by providing verification status updates and compliance reports to management.
Benefits
Benefits
- Learning & development programs.
- Growth oriented organization.
- Process driven work.
- Transparent work culture.
- Young & vibrant environment.
- Work-life balance.
- Health Insurance.
- Annual Health Check-up
Important: Please note, Indovance Pvt. Ltd, or any associated stakeholder of the company does not ask for registration fees or any type of monetary favours from the job seekers.
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The Company
What We Do
Indovance Inc. is a multidisciplinary CAD studio and global engineering services firm established in 2003. The company specializes in delivering high-quality CAD drafting and design solutions across the AEC and manufacturing industries. By leveraging a scalable offshoring model, Indovance provides comprehensive expertise in mechanical, civil, and architectural services, helping global clients optimize project costs and meet demanding timelines with precision and accuracy.
