HR Office Coordinator

Position Overview:

The HR Office Coordinator supports daily HR operations and provides responsive assistance to employees across the site. This role ensures accurate data management and coordination of core HR processes. This is an entry-level, onsite position offering exposure to HR operations, recruiting support, and employee engagement while partnering closely with HR leadership.

Essential Duties and Responsibilities:

• Office Coordination
• Order office supplies and assist with site-level administrative needs
• Support coordination of meetings, events, and vendor-related logistics
• Assist with general office functions such as mail distribution and posting communications
• Assist with corporate charitable contributions and any annual giving processes
• Employee Experience & Engagement
• Coordinate employee engagement activities, recognition programs, and site events
• Support internal communications, including updates to employee resources and intranet content
• Assist with training coordination and logistics
• HR Operations & Administration
• Support onboarding and offboarding processes, including new hire documentation and orientation coordination
• Maintain accurate employee records and perform HRIS data entry and updates
• Support managing of personnel files and ensure proper documentation in compliance with company policies and regulations
• Support leave of absence and general HR administrative processes
• Provide administrative support for HR initiatives and projects
• Partner with hiring managers and recruiters on scheduling and administrative needs
• Employee Support
• Serve as the first point of contact for employee HR-related questions and provide timely support or triage to appropriate HR team members
• Maintain confidentiality when handling sensitive employee information
• Additional duties may be assigned based on business needs within the HR team.

Education and Experience:

• Minimum of one year of administrative and/or customer service experience required
• Associate degree in Human Resources or a related field preferred; equivalent experience considered
• Prior exposure to HR, recruiting, and/or event or engagement coordination preferred
• Experience with ADP Vantage and ADP Recruiting Management preferred
• Familiarity with Microsoft Word, PowerPoint, and Excel required

Competencies and Skills:

• Strong organizational skills with high attention to detail 
• Ability to manage multiple priorities and follow through on tasks 
• Excellent interpersonal and communication skills 
• Customer-service mindset with a responsive and approachable style 
• Ability to handle sensitive and confidential information with discretion 
• Strong problem-solving skills with the ability to escalate when appropriate 
• Self-motivated with a willingness to learn and take initiative 
• Collaborative team player with a positive, adaptable attitude

Physical Demands: 

• Works in an office environment.
• Able to sit and work at a computer keyboard for extended periods of time.
• Able to lift and move up to 25 pounds occasionally

NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Environment and Personal Protective Equipment:

PERSONAL PROTECTIVE EQUIPMENT:

• Safety glasses with side shields and hearing protection (depending on work location) required when on manufacturing floor the use of additional personal protective equipment (PPE) may be required when a job task(s) is being completed in or around your assigned department or in another department, this includes safety eyewear, hearing protection, and safety footwear.
• All employees are required to apply ergonomic correctness to all job tasks

WORK ENVIRONMENT:

Office: Typical office environment and lighting with some exposure to plant environment, with fork lift and other general hazards.

Manufacturing/Warehouse: Within the Smith & Wesson manufacturing facility, employees may be exposed to manufacturing noise, airborne liquid chemicals, fine particulate dust, ambient temperatures, and industrial lighting. Work environment is similar to most manufacturing operations. May be exposed to excessive noise, temperatures, hazards associated with working around moving machinery, work in confined quarters, exposure to vibrations and shop lighting, continuous exposure to hot temperatures, may be humid, odors, dust, continuous exposure to mechanical hazards, and occasional exposure to chemical hazards.

RECRUITING FRAUD ALERT

At Smith & Wesson, your personal information and online safety are our top priorities. Our recruiters will only direct candidates to apply through our official career page www.smith-wesson.com/careers. We will never request payments, financial account details, or sensitive information such as Social Security numbers. If you’re unsure about the legitimacy of a message, please contact [email protected] for verification.

Revised 8/26/26