HR & Legal Assistant

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

We are seeking a dedicated and organized HR & Legal Assistant to support our HR and legal departments. This role involves assisting with recruitment and employee onboarding, various HR-related administrative tasks, and legal document organization and preparation. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage confidential information with discretion. This position requires someone who is proactive, reliable, and capable of managing multiple tasks in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists with the recruitment and interview process that may include job postings, scheduling interviews, and follow-up correspondence
• Assists with new employee orientation including scheduling, preparing new hire materials, and paperwork
• Assists with administrative tasks associated with employee terminations and offboarding
• Maintains accurate and up-to-date HR and legal files, records, and documentation
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
• Verifies I-9 documentation and maintains books are current
• Maintains State and Federal labor law posters and ensures they are up to date
• Conducts research for the departments as needed on regulations, policies, etc.
• Administers tuition reimbursement program, service awards, charitable matching gift program, and the employee referral program
• Codes invoices of various HR and legal-related expenses
• Typing, copying, scanning, filing, composing letters and other clerical functions
• Organizes legal documents, contracts, and correspondence
• Tracks deadlines for legal filings, compliance requirements, and policy updates
• Assists with case preparation, including gathering and organizing materials
• Assists with additional HR and legal-related special projects as assigned
• Performs other related duties as required and assigned

EDUCATION AND EXPERIENCE

• Associates degree required, Bachelor’s Degree in Human Resources, Communications, Business; or equivalent combination of education and experience preferred
• Up to 3 years of preparatory or related experience
• Professional/Financial services experience preferred
• SHRM Certification preferred

JOB REQUIREMENTS

• Confidentiality, tact and discretion when dealing with employees is required
• Strong verbal, written and interpersonal communication skills and the ability to interact effectively with all levels of employees, including senior management are required
• Experience with HRIS systems preferred; experience with Workday a plus
• Knowledge of HR theories, practices and laws is preferred
• Experience working in an HR department preferred
• Experience in administration of HR programs preferred
• Strong organizational skills and a high attention to detail is key
• Proficiency with computers, including Microsoft Office products required
• Due to the confidential nature of this position, cannot be a relative of an employee of Colliers Securities or its affiliates
• Regular and reliable attendance required

BENEFITS

We offer a comprehensive benefits package for employees and their families including medical and dental plan; 401k plan including company matching; firm funded life and disability insurance. 

Pursuant to the laws regarding job postings where the position is located in, Colliers is disclosing the following information:

Area/Location Specific: Minneapolis, MN

Approximate Wage Range for this Role: $24.04 - $28.85 per hour

This position is also eligible for a discretionary annual bonus

Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

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Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [email protected]