HR Intern

I. Key Responsibilities

• HR Administration: Support day-to-day HR administrative tasks including filing, documentation, employee record updates, staff data entry, and preparation of HR documents.
  

• Recruitment Support: Assist in job posting, CV sorting, interview scheduling, candidate communication, interview preparation, regret communication, and recruitment documentation.
  

• Onboarding and Induction Support: Assist in preparing onboarding documents, staff orientation schedules, induction forms, staff file checklists, and follow-up on new staff documentation.
  

• Employee Records Management: Support proper filing and updating of staff records, contracts, licences, statutory documents, leave forms, disciplinary records, and other HR documents.
  

• Attendance and Leave Tracking: Assist in tracking attendance, leave records, absenteeism, lateness, sick leave, and supporting preparation of related reports.
  

• Performance and Probation Follow-Up: Support tracking of probation reviews, performance review forms, confirmation follow-ups, and performance documentation.
  

• Employee Engagement Support: Assist in coordinating staff engagement activities, welfare communication, staff meetings, surveys, and HR communication to staff.
  

• HR Compliance Support: Support HR audits by ensuring staff files are complete, updated, confidential, and aligned with HR documentation requirements.
  

• Learning & Growth / People Support: Assist in tracking staff training attendance, CMEs, induction completion, skills gap records, and professional licence documentation where applicable.
  

• HR Reporting: Assist in preparing basic HR reports including headcount updates, recruitment trackers, onboarding status, leave records, attendance reports, and staff documentation status.
  

II. Strategic Program Responsibilities

The HR Intern will support implementation of the following HR initiatives:

• Recruitment and Onboarding Support: Assist in ensuring timely recruitment coordination, candidate tracking, onboarding documentation, and new staff induction follow-up.
  

• HR Records and Compliance: Support staff file audits, documentation tracking, licence follow-up, contract filing, and HR records management.
  

• Employee Engagement and Communication: Assist in staff communication, welfare activities, engagement forums, and employee feedback coordination.
  

• HR Data and Reporting: Support updating of HR trackers and preparation of reports to guide workforce planning and HR decision-making.
  

• Learning and Development Support: Assist in tracking training attendance, induction completion, CMEs, and staff development records.
  

Qualifications & Requirements

• Diploma or Degree in Human Resource Management or a related field.
  

• Recent graduate in Human Resource Management.
  

• Basic understanding of HR functions, labour relations, recruitment, employee records, and HR administration.
  

• Good communication, interpersonal, and organizational skills.
  

• High level of confidentiality, integrity, professionalism, and attention to detail.
  

• Good computer skills, especially Microsoft Word, Excel, email, and basic data entry.
  

• Ability to work in a busy hospital environment and support multiple HR tasks.
  

• Willingness to learn, take initiative, follow instructions, and maintain proper documentation.