The Role
Supports implementation and rollout of a new HRIS, including data preparation, migration, testing, troubleshooting, user training, and post-launch monitoring. Maintains employee records and renewal trackers, drafts HR correspondence, and provides administrative support for onboarding, offboarding, filing, record-keeping, and data entry. Handles confidential employee information and collaborates with HR staff and the HRIS developer or vendor.
Summary Generated by Built In
Job Title HR Intern
Reports To HR Generalist
Employment Type Internship (fixed-term)
Location Nairobi, Kenya
Department: Human Resources
PURPOSE OF THE ROLE
Our Client is rolling out a new Human Resource Information System (HRIS) to strengthen and streamline its HR operations. The HR Intern will play a hands-on role in supporting this implementation, working closely with the HR team and the system developer to ensure a smooth transition, accurate data, and a well-functioning system going forward. Beyond the HRIS project, the Intern will support the day-to-day running of the HR department, including maintaining an up-to-date tracker of employee letters and contract renewals, and assisting with general HR tasks as required. This is a great opportunity for a HR graduate to gain practical, varied exposure to HR operations within a fast-paced organization.
KEY RESPONSIBILITIES
• HRIS Implementation: Support the rollout of the new HRIS by liaising directly with the developer/vendor to relay requirements, test features, and troubleshoot issues as they arise.
• Assist in preparing, cleaning, and migrating employee data into the new system, ensuring accuracy and confidentiality throughout.
• Support user acceptance testing of the HRIS and help train HR staff and employees on its use once live.
• Monitor the system post-launch to help ensure smooth day-to-day functioning, escalating technical issues to the developer where necessary.
• Employee Records & Renewals: Maintain and regularly update a tracker of employee letters, contracts, and renewal dates, flagging upcoming expirations to the HR team in good time.
• Draft and prepare standard HR letters and correspondence (e.g. offer letters, confirmation letters, contract renewals) for review and sign-off.
• General HR Support: Provide day-to-day administrative support to the HR department, including filing, record-keeping, and data entry.
• Assist with onboarding and offboarding activities for staff.
• Undertake any other duties as may be reasonably assigned by the HR department.
Requirements
QUALIFICATIONS & EXPERIENCE
• Diploma or Bachelor degree in Human Resource Management from a reputable university in Kenya.
• At least one year of experience in an HR role or HR internship.
• Prior interaction with or exposure to HRIS systems is a MUST.
• Experience working in a fast-paced environment is an added advantage.
• Experience within the tech industry is an added advantage.
SKILLS
• Good communication skills, both written and verbal.
• Adaptability and flexibility in a dynamic work environment.
• Quick and willing to learn new systems and processes.
• Good organizational and time-management skills.
• Good interpersonal skills and ability to work with people at all levels.
• High level of discretion, integrity, and confidentiality when handling employee data.
• Proficiency in MS Office (Word, Excel, and Outlook).
WHAT OUR CLIENT OFFERS
• Hands-on exposure to a live HRIS implementation project from the ground up.
• Mentorship and guidance from experienced HR professionals.
• Practical, varied experience across core HR functions within a fast-paced, growing organization.
Skills Required
- Diploma or Bachelor's degree in Human Resource Management from a reputable university in Kenya
- At least one year of experience in an HR role or HR internship
- Prior interaction with or exposure to HRIS systems
- Good written and verbal communication skills
- Organizational and time-management skills
- Interpersonal skills and ability to work with people at all levels
- Discretion, integrity, and confidentiality when handling employee data
- Proficiency in Microsoft Word, Excel, and Outlook
- Experience working in a fast-paced environment
- Experience within the technology industry
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