Dream Big. Go Beyond. Be Unstoppable.
Kyriba is a global fintech leader empowering CFOs and finance teams with cloud-based treasury, payments, and risk management solutions. We serve 3,000+ customers worldwide, managing $15 trillion in payments annually and helping businesses optimize liquidity performance across the enterprise.
We're on a mission to become the most sought-after cloud technology company globally. We think big, innovate relentlessly, and challenge the status quo every day. If you are a problem-solver who’s ready to push boundaries and achieve more than you thought possible-you'll find an exceptional career within an extraordinary business.
About the role
We are seeking an HR Generalist to support day-to-day HR administration with a primary focus on Poland and secondary support for the United Kingdom. You will work closely with our regional HR team and global HR colleagues to deliver accurate, timely HR admin and first-line support to managers and employees. This role reports to the Regional HR Manager.
If you are detail-oriented, proactive, and enjoy varied hands-on work in a fast-paced environment, we'd love to meet you.
Contract type: Fixed-term employment (maternity leave cover)
Duration: Until end of September 2027
Location: Warsaw - hybrid
Scope: Poland (primary), UK (secondary)
Benefits: access to all benefits available to employees, including Luxmed (with dental services), life insurance, PPK, Multisport, lunch card, pizza and sushi days, and more.
Key responsibilities:
HR data administration
Process joiners, leavers, and employee changes in Workday (e.g., personal details, job changes, work authorization records).
Maintain accurate and complete employee files, records, and documentation.
Keep employees' data up-to-date in Workday and employee files.
Onboarding and offboarding coordination
Conduct employee onboarding and offboarding, including preparing and processing all necessary HR documentation.
Cooperate with our immigration support provider to ensure employment compliance for foreigners.
Track onboarding and offboarding checklists, probation reminders, and equipment return confirmations.
Document and contract management
Prepare employment contracts, contract addenda, cooperation agreements, and other employment-related documents using approved templates.
Ensure timely signatures and proper filing.
Benefits administration
Manage employee lists for benefits eligibility and enrollment.
Coordinate with benefits providers as needed.
Payroll coordination/support
Process variable pay for payroll for Poland (and the UK as needed).
Closely cooperate with the Accounting Team on delivering the payroll process.
Liaise with outsourced payroll provider.
(Payroll is processed by an external provider and payroll checks are performed by the Finance department; HR prepares input such as new hires, job changes, absences and terminations)
First-line HR support
Provide support to employees in various HR-related topics and resolve any issues that may arise.
Triage and respond to routine HR enquiries (policies, processes, benefits and leave questions, employment confirmations) for Poland and the UK.
HR programs and continuous improvement
Promote HR programs to create an efficient and empowered workplace.
Drive continuous improvement of processes and automation by leveraging available tools and resources to enhance efficiency and effectiveness.
Create an environment where diverse and motivated employees have the opportunity to perform, develop their talent and skills, and contribute to company success.
Team collaboration
Work closely with the Regional HR Manager and Global HR team on HR tasks and projects.
Desired profile
Education
Bachelor's degree preferred (Human Resources, Business, or related field) or equivalent practical experience.
Experience
2-4 years of experience in HR administration, HR coordination, or a similar support role.
Experience supporting Polish HR processes strongly preferred; experience with the UK is a plus.
Exposure to working with outsourced payroll providers is an advantage.
Experience using Workday is a plus.
Skills
Strong attention to detail, organization, and follow-through.
Comfortable working with HRIS systems and MS Office/Google Suite.
Clear written and verbal communication; able to handle sensitive information confidentially.
Ability to prioritize, meet deadlines, and manage multiple requests in a fast-paced environment.
Proactive, service-oriented mindset with willingness to learn and ask questions.
Languages
Polish fluency required.
English fluency required.
Our Values Guide Everything We Do
Think Big & Constantly Innovate: We have the confidence to think big, embrace change, challenge the status quo, and continuously evolve - incorporating new technologies and driving industry progress.
Put our Customers’ Needs First: We are passionate about delivering the highest value for our customers and supporting them with end-to-end care throughout their journey with us.
Act with Integrity: Integrity is at the heart of everything we do. We take personal responsibility for our actions, own our decisions, and honour each other’s contributions. We empower each other through honesty, respect, trust and transparency.
Work as One Team: We are driven by our common goals and share in each other’s successes and failures, learning and working together as a team where everyone can bring their best selves.
Strive for Excellence while Having Fun: We enjoy tackling new challenges together, and revel in continuous improvement as we deliver, with ultimate professionalism, the very best for our customers, while exceeding our own expectations.
Kyriba offers a comprehensive compensation package, including a range of health, welfare and wellbeing benefits designed to support both your professional and personal life.
Kyriba believes that everyone has the ability to make an impact, and we are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship, and genetic information.
If you require a reasonable accommodation to complete any part of the application or interview process, or to perform essential job functions, please contact us at [email protected]. Requests will be handled confidentially and in accordance with applicable local laws.
Top Skills
What We Do
Kyriba treasury software is comprised of a set of powerful products that span treasury, risk, payments and working capital. Try Now!
