HR Generalist

Job Title: HR Generalist

Location: Encino, CA

Reports to: Senior Director HR

Employment Type: Full-time

Help us insure it 

Tokio Marine HCC is a global industry-leading specialty insurance group, backed by the strength and stability of the Tokio Marine Group. Offering over 100 classes of specialty insurance, we empower clients to pursue opportunities confidently through our “Mind Over Risk” philosophy. More than an insurance company, we are an organization built on innovation, unity, and trust. 

At our core, we are Always Advancing, driven by innovation and an entrepreneurial spirit that keeps us moving forward. Our people are Experts in Tomorrow, using curiosity and smart working to anticipate what’s next. With a culture rooted in Reaching Out, we foster genuine collaboration and support, ensuring every individual has the opportunity to succeed and make a difference. 

Job Summary

Under supervision, implements human resources (HR) programs and policies (local and Corporate), including staffing, compensation, benefits, visa/green card processing, employee relations, and training programs for assigned locations or groups. Ensures compliance with federal and state employment guidelines.

Key Responsibilities

Relying on limited experience and knowledge, this role is responsible for accomplishing the following assignments. These assignments are varied in nature.

• Administer all company HR policies for assigned locations.

• Execute the recruiting process for all open staff-level and some management/senior-level hires, as requested, which includes getting approval of staff requisition forms and comparing to budgeted headcount, employment advertising, sourcing candidates, telephone screening, coordinating interviews, applicant testing, reference checking, and presenting to finalists offers for employment.

• Assist managers of assigned work groups in determining appropriate pay rates for employees within their work areas.

• Update the weekly recruiting activities report and advertising log.

• Manage the college recruiting program including advance preparation and coordination of attendance at college recruiting events and revising marketing materials as necessary.

• Prepare and maintain new hire paperwork and enter into HRIS system.

• Ensure proper orientation and on-boarding for new hires. Coordinate monthly new hire event.

• Maintain all personnel and recruiting files in accordance with Company and legal requirements.

• Prepare employee separation notices and related documentation, and conduct exit interviews to determine reasons behind separations.

• Process voluntary terminations, including preparing HR documents for payroll, exit interviews, etc.

• Send reminders to managers of pending performance reviews and handle HR pay change documents for review cycle.

• Handle general employee relations issues as they arise, with manager input as needed.

• Assist HR Manager with the completion of all change, new hire, and termination documentation including obtainment of appropriate approvals and payroll deadlines are met.

• Respond to inquiries regarding policies, procedures, and programs.

• Responsible for data entry and maintenance of employee records in the automated HR system.

• Develop and distribute reports for HR projects or functions using the selected tools for HR reporting.

• Perform other related duties such as assisting with special projects, acquisition activity, audit preparation, employee event planning, timesheet review, temporary employment agency relationships, etc.

Competencies

Planning

• Follow work plans, established timelines, and predefined goals for assigned work.

• Meet commitments on deadlines.

Communication

• Communicate activities, results, and observations with employees and management as appropriate.

Cost Management

• Identify areas for improvement in existing business practices.

• Perform work thoroughly in a cost-efficient manner and at a high productivity level.

Business Controls and Policies

• Comply with all corporate policies and procedures.

• Report any breakdowns in controls to management.

• Conduct all activities in a safe manner.

People Management

• No people management responsibility.

Position Knowledge, Skills, and Requirements

Education

Minimum 4 Year / Bachelors Degree in Human Resources, Business, a related field, or the equivalent education and/or experience

Preferred

Human Resource Management-related professional certification

Experience

Minimum of two years of Human Resources experience.

Other

• Possess and have ability to apply knowledge of principles, practices, and procedures

• Solid written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy

• Advanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously

• Knowledgeable of industry changes, legal updates, and technical developments related to applicable area of the Company's business to proactively respond to changing business environment

• Intermediate proficiency and experience using Microsoft Office package (Excel, Access, PowerPoint, Word)

Working Conditions and Physical Demands

• Overtime hours may be required to fulfill job responsibilities

• May be required to remain stationary for extended periods of time

• May be required to move up to 10 pounds

• Must be able to operate a computer and other devices

• Close vision and ability to adjust focus, such as required to read a computer screen

Travel Requirements

Regular travel (up to 10% of time)

The pay range for this position is $73,4000-$110,000 which includes geographic adjustments, where applicable. The pay range is the range THMCC, in good faith, believes is the range of compensation for this role at the time of this posting. The hired applicant will be offered pay within the entire range based on the candidate’s geographic location, qualifications, work experience, education, and/or skill level. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of color, race, sex, national origin, sexual orientation, religion, age, veteran status, disability, pregnancy, citizenship status, genetic information, or any other basis protected by federal, state, or local pay equity laws. 

California → Use CA Fair Chance language. 

The Company will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, such as the Violent Crime Control and Law Enforcement Act of 1994 (18 USC § 1033(e))(the “VCCLEA”), which restricts financial institutions and insurers such as TMHCC from employing individuals with certain types of criminal convictions. Where the hiring and employment of individuals is not restricted by the foregoing, the Company will consider qualified applicants with arrest or conviction history in compliance with applicable law such as the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance, the San Diego Fair Chance Ordinance, and the San Francisco Fair Chance Ordinance.]  

As an insurance company, we comply with certain federal, state and local laws such as the Violent Crime Control and Law Enforcement Act of 1994 (18 USC § 1033(e)), which restricts our ability to employ individuals with certain types of criminal convictions. Where not restricted by law and for criminal history not covered by this law, the Company will consider qualified applicants with arrest or conviction history in compliance with applicable law. 

You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction or challenge the accuracy of the background report. The Company will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, such as the Violent Crime Control and Law Enforcement Act of 1994 (18 USC § 1033(e))(the “VCCLEA”), which restricts financial institutions and insurers such as TMHCC from employing individuals with certain types of criminal convictions. Where the hiring and employment of individuals is not restricted by the foregoing, the Company will consider qualified applicants with arrest or conviction history in compliance with applicable law such as the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance, the San Diego Fair Chance Ordinance, and the San Francisco Fair Chance Ordinance.] 

Applying our Mind Over Risk philosophy to writing insurance allows our customers to take on opportunity with confidence. That philosophy defines our way of thinking, unites us as a team, and differentiates us from our competitors. We are much more than just an insurance company; we are a good company. 

Equal Opportunity Employer 

TMHCC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. 

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