HR & Payroll Specialist

​​The HR & Payroll Specialist will provide hands-on support for both administrative and strategic day-to-day HR functions, including Recruitment, Engagement, Training and Development, Employee Relations, Talent Management, Leave Management and Compliance. This position will also own the payroll processes for US & Canada while providing support to global payroll processes.

This position is hybrid with a minimum of 3 days at our headquarters in Melville, NY after the initial few weeks of training exclusively in office. 

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

​​ Payroll Functions:

• Prepare and process bi-weekly payroll for US & Canada. Manage time-keeping systems and review timecards biweekly for payroll processing. Track all payroll changes, vacation/paid time off. Input exceptions and updates, and benefit changes
• Main point person for payroll inquiries, analytics and ad hoc reporting. Work closely with HR and Finance to validate payroll data such as salaries, bonuses, and taxes to ensure compliance with applicable laws and company policies. 
• Assist global HR team members in validating international payroll data and act as a liaison to PEO and EOR providers. Ensure internal payroll process compliance.
• Assist Finance with year-end balancing, reporting, and reconciliation. Verify and reconcile various remittances such as garnishments, RRSP/401k, group insurance and benefit carrier invoices, WCB, EHT, etc. Prepare and submit required tax filings and reports to tax authorities, EEOC and ACA reporting, annual Form 5500 filing and EHT filing.​ 

HR Generalist Functions:

• Manage HRIS system and integrity of personnel data.
• Support talent acquisition by reviewing resumes, screening candidates, scheduling interviews, conducting interviews, and extending offers. 
• Onboard and offboard team members; including coordination with IT for equipment. Employment verifications. Reference checks. Exit interviews. New Hire Orientations.
• Manage LOA. Lead team members through process, answer questions, work with carriers, complete forms, etc.
• Assist in benefits administration and manage invoice reconciliation. 
• Assist in developing and executing personnel procedures and policies, providing guidance and interpretation for business operations.
• Support API’s employee engagement opportunities by identifying new ways to engage team members, boost morale, and support our Core Values. 
• Coordinate training & development activities to support the strategic goals and objectives of the business units and API.
• Ensure legal compliance of HR state and federal regulations and applicable employment laws, and update policies and/or procedures as required.
• Answer HR related questions, provide guidance, interpret policy, and escalate as needed.
• May partner with senior HR members to handle employee relations issues.
• Maintain relationships with managers and team members; must be a trusted, knowledgeable, go-to resource.
• Suggest new procedures and policies to continually improve efficiency of the HR department and organization as a whole, and to improve employee experience.
• Provide varying levels of support to special projects, as assigned.

Required Skills, Education and Experience 

• ​​Bachelor’s degree in human resources, business administration or related field.
• ​Minimum 3-5 years’ experience in human resources; including a minimum of 3 years of full cycle payroll in US and Canada; additional experience in APAC and LATAM payroll a plus. 
• ​Proficient with Microsoft Office Suite. Advanced Excel skills are required. 
• Experience with HRIS systems, including ADP. Comfortable learning new technical systems as needed.
• Knowledge of HR federal laws and regulations.
• ​Strong understanding of payroll processes and best practices. 
• ​In-depth knowledge of local and federal tax laws and regulations. 
• Works well in a team environment. 
• Excellent communication skills, interpersonal skills, ethics, and cultural awareness.
• Solid time management skills, sense of urgency, detail-oriented, organization, and prioritization.
• ​Proven ability to maintain a high degree of confidentiality relative to personal data, compensation data and employee benefits information. 
• Ability to multi-task and work under strict deadlines.
• Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies. 
• ​Process driven.
• Portuguese language a plus.

​​Position Type and Expected Hours of Work 
​Full time, Monday through Friday, normal core business hours. Hybrid - minimum of 3 days in the office. Sporadic nights/weekends, if needed. ​ 

Supervisory Responsibility 

​​None​ 

Travel Requirements 

None

Compensation 

Good faith annual pay range for this position is ​$66,500 - $68,000 ​commensurate with years and type of experience.