HR Coordinator

Position Summary

The Payroll / HR Coordinator will support the day-to-day HR operations, elevate the employee experience, and be responsible for providing excellent HR service for the associates at their site location. The responsibilities will include HR process execution and communication, HR data and reporting, benefits support, payroll support, policy compliance, and HR documentation. This role acts as a primary point of contact for employees seeking assistance with HR-related inquiries, ensuring prompt and accurate resolution of issues. This position will work closely with local HR teams, support multiple sites in Wisconsin (Wausau and Stratford) and be a partner across a centralized HR Coordinator and Operations team.

Responsibilities

Payroll

• Support bi-weekly payroll processing by ensuring accurate employee timekeeping records and resolving payroll-related issues.
• Collaborate with employees and supervisors to identify, troubleshoot, and resolve issues at timeclock systems, ensuring accurate timekeeping and smooth operation. 

HRIS System and Data & Reporting

• Trains new associates and supervisors in how to use the HRIS system.
• Maintain accurate and up-to-date employee records in HR databases and personnel files.
• Efficiently create and process reports from HRIS databases. Enter data and maintains HRIS records to ensure up to date and accurate information

HR Support & Communication

• Work collaboratively with fellow HR Coordinators to provide cross-site HR support as we centrally scale the HR Coordinator and Operations model. Support the execution of HR processes and the equipping of HR Generalist teams.
• Assist with maintenance and distribution of HR communications as well as communication boards.
• Answer and direct incoming telephone calls.
• Greet and assist visitors, provide them with necessary information and direct them to the correct location or person.
• Assist with planning and coordinating HR and company events and programs
• Assist with various employee relations events as needed
• Review and process requests for information for unemployment claims

Onboarding

• Assist with new hire onboarding and orientation activities. Facilitate Payroll and Benefit training in new hire orientation.
• Assist new hires with submitting their biometric information into the time clock system, ensuring accurate setup and smooth integration for time tracking.
• Assist new hires in accessing and navigating the Workday system, ensuring they understand its features and functionalities. Provide guidance and support to ensure they can efficiently use the platform for tasks such as time tracking, benefits enrollment, and personal information updates, etc.  
• Track the completion of benefit enrollments, proactively contacting employees to remind them of enrollment deadlines and assist them in selecting and finalizing their benefits elections.
• Input new hire data in database and process new hire files and timecards
• Maintain and manage the uniform program for the production team, including ordering and distribution as appropriate.

HR Administration & Compliance

• Ensure compliance with federal, state, and local employment laws and regulations. Ensure compliance with company policies.
• Verification of employment inquiries via the work number. Verification of I-9’s and E- verify.
• Coordinate, monitor, and ensure the timely completion of employee acknowledgments for the Employee Handbook Annual Production Code of Conduct training, and other compliance-related requirements.
• Create and maintain personnel, benefit and payroll files for employees per legal requirements

Other

• Create, manage, and administer the system for employee identification and building security badges. Ensure accurate and timely issuance of badges to employees, maintain up-to-date records, and troubleshoot any issues related to badge access and security systems.
• Support key training processes for your site.
• Other duties and special assignment as assigned

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business, or a related field preferred. Equivalent work experience and/or HR certifications (PHR, SHRM-CP) will be considered.

• Experience: 0–1 years of HR or administrative experience; internships/co-ops, work-study, or relevant campus roles count.
• Nice to have (not required): SHRM-CP (or in progress), payroll/benefits exposure, manufacturing or hourly workforce support.

Skills:

• A “self-starter” requiring minimal supervision and guidance
• Ability to work hours that support all shifts. This position may require flexibility to adjust hours occasionally to support multiple shifts or special events at different sites.
• Proficiency in HRIS (Workday knowledge is a plus) and other HR Related software
• Computer proficiency – Word, Excel, Outlook, PowerPoint and experience using similar computer applications (payroll, timekeeping, applicant tracking)
• Energetic and responsible with the ability to handle multiple projects with varying deadlines and to work collaboratively with others.
• Excellent customer service, listening, and relationship-building skills
• Knowledge of current employment practices and regulations required 
• Must have a strong attention to detail, the ability to multi-task in a fast-paced environment and be a team player who enjoys helping others. 
• Must have strong analytical and problem-solving skills
• Professional and confidential in work habits
• Strong written and verbal communication skills

Preferred Skills:

• Bi-lingual in Spanish
• Experience in a manufacturing environment strongly preferred
• Experience with Workday is preferred

Work Environment:

• Usual office working conditions with occasional (5%) exposure to the production environment (heat, operating machinery and noise).  Limited physical exertion required.
• Position involves limited travel, as it may require travel up to 5% of the time to support onsite needs across assigned Wisconsin facilities. 
• This position may require flexibility to adjust hours occasionally to support multiple shifts or special events at different sites.
• This position primarily supports the Apogee Architectural Metals locations in Wisconsin, including Wausau and Stratford.

Our Benefits

Apogee and our brands are an Equal Opportunity Employer.