HR Coordinator

HOURGLASS COSMETICS - HR Coordinator (Hybrid role)

Connected by creativity and driven by purpose. Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises. Recognized by Forbes, Fast Company and Time Magazine as one of the most inventive beauty companies, Hourglass leads the industry with its breakthrough products and its commitment to animal welfare. Founded in 2004, Hourglass is globally available in 32 markets and 4,600 doors including Sephora, Ulta, Neiman Marcus, Selfridges, Space NK and more. Hourglass became part of the Unilever Prestige division in 2017. Discover more about the Hourglass brand story and mission on our website hourglasscosmetics.com

People are our most important asset, and you’ll play a critical role in ensuring we have a happy and productive workplace where everyone works to realize our established mission and objectives. Reporting to the Sr. HR Manager, the HR Coordinator will play a key role in supporting the day-to-day operations of the HR department. Promoting corporate values and shaping a positive culture is a vital aspect of this role.  We are looking for a proactive, detail-oriented and organized individual with an entrepreneurial mindset and passion for Human Resources.

Key Responsibilities

• Serve as primary contact for HR-related queries from employees and external parties across the UK and Europe.
• Support onboarding and offboarding processes, including preparation of offer letters, contracts, and reference checks.
• Facilitate the probation process by coordinating reviews and addressing probation-related queries.
• Maintain employee records, ensuring accuracy and confidentiality in line with GDPR.
• Manage HR data entry and updates, ensuring real-time accuracy. Supporting the Sr. HR Manager in data administration and entry for payroll processing via ADP.
• Assist with leave administration. Communicates with employees, collecting necessary documentation, and ensuring compliance with leave policies.
• Post job adverts, review applications, and coordinate interview scheduling.
• Provide timely and professional responses to candidate inquiries, ensuring a high-touch, luxury-level candidate experience.
• Support the SR. HR Manager in employee relations matters, including attending meetings and documenting discussions.
• Assist in organizing internal events and employee wellness programmes.
• Act as a brand ambassador, promoting our values and company culture in all interactions.
• Perform additional duties and participate in special projects as assigned.

YOU’LL LOVE THIS JOB IF:

• You are CREATIVE: You are innovative and forward-thinking in your approach and mindset.
• You are highly STRATEGIC: You are able to develop creative concepts and vision that support brand and business goals.
• You are extremely ORGANIZED: You are not overwhelmed by the thought of tackling multiple tasks at a time.
• You are DETAIL ORIENTED: You appreciate the importance of having detailed and precise information.
• You are a strong COMMUNICATOR: You are a people person, natural leader and collaborate well with others.
• You are AGILE: You adapt well to changing needs and priorities and are able to pivot easily to achieve goals and deadlines.
• You are PASSIONATE about beauty: You are eager to learn and absorb all things related to beauty, brand and creative strategy.

Requirements

• Minimum 3 years’ experience in an HR administrative or coordinator role, ideally within luxury, beauty, fashion, or retail
• Understanding of UK employment law and HR best practices
• Strong organisational skills and ability to manage multiple priorities
• High level of discretion, confidentiality, and professionalism
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office Suite

Your application will be stored in our system/CRM/etc for maximum 1 year after the date of your application. If you don’t want us to keep your details, please inform us by phone at 310-392-7799.