HR Coordinator

At Wilsonart, we don’t just make surfaces—we build careers. When you join our team, you become part of something bigger: a company driven by innovation, grounded in values, and powered by people who care.

You’ll be surrounded by teammates who take pride in their work and look out for one another. You’ll have the chance to learn, grow and make a real impact. And you’ll be part of a company that believes winning means helping you succeed at work and in life.

Here, you’ll win with:

Support that keeps you well

• Medical, dental, and life insurance

• Company-paid short- and long-term disability

• FSAs and dependent care options

• Vision and legal benefits

• Gym discounts and wellness clinics

• Tuition reimbursement—for you and your dependents

Opportunities to grow

• Clear paths to promotion and internal mobility

• Training, coaching, and mentorship

• Development programs to support your goals

Time for what matters

• Paid vacation and holidays in your first year

• A culture that respects work-life balance

Job Description:

Wilsonart is seeking a detail-oriented HR Coordinator to keep our site's HR operations running smoothly. This role is an onsite resource for employee inquiries, payroll inputs, onboarding logistics, and a variety of other HR related tasks. You'll support the entire US HR team and own the weekly deadlines that keep employees paid accurately and on time.

Payroll Support & Weekly Deadlines

• Prepare and submit weekly payroll inputs by Friday noon, including safety shoe, glasses, and club reimbursements; driver mileage; gift cards; spot awards; sign-on and employee referral bonuses; service awards; and payroll deductions
• Support weekly timekeeping
• Review and approve direct deposit changes, verifying employee identity against Workday and MFA records

Onboarding & Employee Records

• Coordinate new hire orientation logistics, including PPE, badge photos, parking passes, safety checklists, and sign-in
• Serve as backup for benefits during New Employee Orientation
• Create and maintain employee files, ensuring all required forms are complete
• Administer online verifications for current and future team members

Leave & Compliance Administration

• Enter leaves of absence in Workday and send FMLA exhaustion letters
• Process unemployment claims, verifications of employments and certified letters
• Maintain the corrective action database, including entry, lookups, and filing
• Upload eligibility files to benefits systems

Temporary Workforce Coordination

• Send weekly temp labor reports to staffing agencies (Express, UCORE, Spherion, Manpower) and resolve hours discrepancies
• Support weekly temp onboarding, including PPE, sign-in, and safety checklists
• Code staffing agency invoices and route for director approval

Invoices, Purchasing & Gift Cards

• Code vendor invoices (lunch, safety shoes, florist) and obtain HR leadership approval
• Order HR supplies, lunches, flowers, and gift cards
• Manage gift card approvals, inventory, distribution, and log

Employee Communications & Engagement

• Respond to employee HR inquiries and distribute HR mail
• Manage HR text messaging and all-employee communications
• Lead the Spark Award and event committee meetings, coordinating Halloween, Veterans Day, holiday, and company picnic events
• Administer service awards in O.C. Tanner
• Other duties as assigned

Required

• High school diploma or equivalent
• 2+ years of HR, payroll, or administrative experience
• Strong attention to detail and accuracy with numbers and calculations
• Ability to manage multiple recurring deadlines with minimal supervision
• Discretion handling confidential employee information
• Proficiency in Microsoft Excel, Word, and Outlook

Preferred

• Associate's or bachelor's degree in Human Resources, Business, or a related field
• Experience with Workday or a similar HRIS
• Experience in a manufacturing environment
• Working knowledge of FMLA, unemployment, and background/MVR processes

This is an on-site role based in an office environment with regular time on the manufacturing floor. PPE is required in production areas.

Wilsonart is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

We’re looking for people who are ready to learn, ready to lead and ready to make a difference. If that sounds like you, you can win at Wilsonart.

Wilsonart is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.