Scope of Job: Provides administrative support to one or more human resources functions, including recruiting, employee/labor relations, compensation, benefits, training, equal employment opportunity, and/or employee records. Processes HR department applications, including employment and enrollment applications; maintains attendance and employment records, and compiles statistics for various HR management reports. May conduct pre-employment screening interviews, check references, and respond to routine questions on HR policy. May require an associate degree or equivalent. Works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline.
Essential Job Functions and Responsibilities:
- On-boarding hires, providing them with new hire paperwork, assisting through the on-boarding process
- Serves as a point of contact for hire, answering questions, providing outstanding customer service.
- Confirm new hires are in compliance to work legally in the United States by using E-Verify.
- Review Human Resources documents for accuracy and data entry for all associate status changes. Including, but not limited to promotions, transfers, disciplinary actions, terminations, etc.
- Data entry for all new employee information in all company systems.
- Manage filing in an accurate and timely fashion.
- Respond to unemployment claims.
- Assists with administration of requests for leave of absence, including Family and Medical Leave Act, the Americans with Disabilities Act, state and local leave laws, short-term disability, and long-term disability.
- Run reports, audit HR systems, prepare spreadsheets, and written documents as required.
- Assist associates with Human Resource Department questions.
- Assist in exit interviews.
- Manage weekly and monthly attendance reporting.
- Manage new associate training and schedules as needed.
- Assist Human Resources Generalists and Operations Management.
- Meet with associates for attendance issues and various employee relations issues.
- Assist Human Resources Generalist with investigation.
- Collaborate with production and supporting departments to ensure the food safety and quality of our products.
- Performs other related duties as assigned.
Education: Associate degree, or equivalent from a two-year college or accredited technical school required.
Experience: 3-5 years of HR Operations administration and support experience required. Bilingual preferred with proficiency in English and Spanish.
Competencies: Employee Data Entry, Employee Data Management, Employee Data Quality, HR Policy Administration, Employment Authorization, Human Resources Policy Administration, Human Resources Regulatory Environment & Compliance, Onboarding, Human Resources Management Systems, Strong Customer Focus skills, Emotional Intelligence, Analytical Skills, Cross-Functional Relationship Management, Accountability, Initiative, Work Quality, Time Management, Adaptability, Integrity, and Operational Excellence.
Physical Requirements: Requires prolonged sitting and continuous use of computer. May lift, carry, push, or pull objects up to 10 lbs.
Skills Required
- Associate degree or equivalent from a two-year college or accredited technical school
- 3–5 years of HR operations administration and support experience
- Proficiency in English and Spanish
What We Do
Welcome to Baxters North America (BNA). Headquartered in Cincinnati, Ohio, BNA is a leading supplier of convenient shelf-stable foods and military rations servicing the U.S. government and large Consumer Product Goods companies. Our products are co-manufactured under leading brands sold in retail and foodservice outlets throughout the United States. Baxters North America is now coast to coast and is ready for any challenge. At Baxters, we understand the nuances of satisfying customer — taste enjoyment is key — and have, for generations, delivered winning formulations around the globe. Food that serves you well. Baxters Food Group Limited, also known as Baxters of Speyside or Baxters, is a food processing company, based in Fochabers, Scotland, acquired Wornick Foods (2014) and Truitt Bros. (2020).
