HR Coordinator - CMH

The HR Coordinator serves as the primary on-site point of contact for the HR office in the Community Hospitals during regular business hours for the assigned areas/facilities supported. The HR Coordinator assists leaders and team members on matters of HR policy, procedures, benefits, and onboarding of new hires. Assess and determines appropriate protocols for responding to inquiries.

Essential Job Statements 

Serves as the first point of contact for managers and team members on matters of HR Policy, procedures, benefits, and onboarding of new hires.  Collaborates with HR Operations and HR Centers of Expertise to facilitate Human Resources processes through VCUHS Shared Services functions.  
Coordinates onboarding for new team members including physicians, all contract staff (agency, locums, long term contracts, students, and volunteers) by ensuring that all policies, practices, and procedures have been followed. The expectation may include some or all the following:

•    Schedules employee for required health screening to include drug testing.
•    Conducts all required background checks and maintains documentation. Notifies the recruitment staff of any information obtained that may be cause for terminating the hire process.
•    Completes I9 documentation. 
•    Takes photos and requests all badges for team members (new hires, transfers, contingent workers, etc.) Issues temporary badges to cover team members until their own badge is issued.
•    Assess background check, education and employment verification are in complete and ready for start date.
•    Enters required license/certification in Universal for tracking for team members
•    Ensures compliance with VCUHS policies and practices, and state/federal regulations related to employment practices.

•    Monitors and tracks compliance with HR policies related to CPR. 
•    Enters tracking database for ongoing renewals, communicates to leadership when a team member is approaching an expiration and instructs leaders to remove non-compliant team members from the schedule.
•    Tracks EOC
•    Conducts background checks for physician reappointments. 
 

Effectively communicates and interprets the Human Resource policies and practices of VCUHS to all staff members, departments, and prospective employees (benefits, compensation, employment and EEO guidelines).
Ensure responsibility and visible commitment of diversity equity and inclusion strategy, programs, and initiatives through collaboration and implementation of initiatives across the health system.  
Demonstrate personal ownership and accountability for safety across the area of responsibility by role modeling daily key concepts of a high reliability organization as personal work habits.
Performs other duties as assigned and/or participating in special projects in order to support the mission of VCUHS and the HR Business Advisory team.  Accepting alternate responsibilities as required. 
 

Patient Population

Not applicable to this position.
 

Employment Qualifications

Required Education: High School diploma or equivalent
Preferred Education: Associate degree in Business or related field

Licensure/Certification Required: Must be a certified Notary Public or ability to become a certified Notary Public within 30 days of hire

Licensure/Certification Preferred:    
 

Minimum Qualifications

Years and Type of Required Experience: 1 year experience in Human Resources 

Years and Type of Preferred Experience: 3 years’ experience in Human Resources

Other Knowledge, Skills and Abilities Required:    

•    Previous experience using Microsoft Office Suite.
•    Detail oriented, well organized with strong time and project management skills. 
•    Critical thinking, excellent collaborative and client management skills, good analytical skills.
•    Excellent verbal and written communication abilities 
•    Effective in operating in a collaborative, matrixed environment.
•    Ability to embrace change and effectively serve as a change agent.
•    Ability to manage multiple and conflicting priorities. 
•    Ability to be attentive to detail.
•    Ability to build and maintain successful relationships with all levels of the health system, achieve credibility, influence outcomes, results oriented.
•    Excellent communications skills 
•    Customer-service orientation. 
•    Effective research skills.
 

Cultural Responsiveness: Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.

Other Knowledge, Skills and Abilities Preferred: Previous experience in a health system preferred.  

Working Conditions 

Periods of high stress and fluctuating workloads may occur.  
Long-distance or air travel as needed- not to exceed 10% travel.
General office environment.
May be exposed to high noise levels and bright lights.
May be exposed to adverse weather conditions; cold, hot, dust, wind, etc.
May have periods of constant interruptions.
Required to car travel to off-site locations, occasionally in adverse weather conditions.
Prolonged periods of working alone. 
 

Physical Requirements

Lifting/ Carrying (0-50 lbs.), Push/ Pull (0-50 lbs.), Stoop, Kneel, Squat, Balance, Bending

Work Position: Sitting, Walking, Standing

Additional Physical Requirements/ Hazards:

Manual dexterity (eye/hand coordination)
Hear alarms/telephone/tape recorder
Repetitive arm/hand movements 
Finger Dexterity
Color Vision
Acuity – far
Acuity – near
 

Mental/Sensory – Emotional  

Mental/Sensory: Strong Recall, Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking

Emotional: Steady Pace, Able to Handle Multiple Priorities, Able to Adapt to Frequent Change

Days

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.